System Variable Grouping: Time Entry
Use the System Variables in this grouping to control the settings that affect how time entries are handled in WorkBook.
Using these System Variables, you can control if time entry descriptions should be enabled for new tasks, if time sheets should be locked for editing after approval, which Activity should be used when copying a time sheet, and so on.
- Related Topics:
- System Variable 9: Enable Allow Change Move Date When Moving Hours between Jobs
Use this System Variable to determine if changing the move date should be allowed when moving hours between jobs. - System Variable 77: Employee Manager, Time Sheet Manager and Traffic Manager Can Add and Delete Absence Entries and Requests
Use this System Variable to determine if employee managers, time sheet managers, or traffic managers can add or delete absence entries and requests for the employees that they manage. - System Variable 84: Max. Numbers of Days Backwards When Moving Hours
Use this System Variable to determine how many days back in time that a user can move a time entry. - System Variable 140: Allow Administrators Unlimited Access to Move Hours
Use this System Variable to determine if an administrator can move hours between jobs. - System Variable 141: Allow Advanced Users Unlimited Access to Move Hours
Use this System Variable to determine if an Advanced User can move hours between jobs. - System Variable 169: Time Entry Description Required Is Set as Default on New Tasks in the Schedule
Use this System Variable to determine if time entry descriptions should be enabled for new tasks. - System Variable 172: Allow to Move Hours to a Closed Accounting Period (Only Administrator)
Use this System Variable to determine if an administrator can move hours to a closed accounting period. - System Variable 173: Allow to Move Hours between Companies
Use this System Variable to specify whether hours can be moved from one company to another, if there is more than one company in the system. - System Variable 177: Allow Change Activity Type in Time Registration
Use this System Variable to determine whether users can change the Activity Type in time registration. - System Variable 179: Time Sheet Approval also Locks Time Sheet
Use this System Variable to determine if time sheets should be locked for editing after approval. - System Variable 183: Set Hour Round Up When Filling in Time Sheet
Use this System Variable to specify whether a user's entered time is rounded up, and if so, by how much. - System Variable 184: Cost Price Calculation
Use this System Variable to specify how the cost price should be calculated. - System Variable 284: Maximum Number of Days Allowed on a Single Absence Entry
Use this System Variable to determine the maximum number of days allowed on a single absence entry. Due to month-end closings, it is recommended to leave this setting at its default value. - System Variable 357: Timer Start/Stop: Force Hour Round-Up
Use this System Variable to determine the amount of time that the timer should round up the time entry to the nearest value. - System Variable 364: Timer Start/Stop: Automatically Stop after X Hours
Use this System Variable to specify the maximum amount of time that the timer will run before it is automatically stopped. - System Variable 366: Move Hours, Keep the Original Registration Date When Moving Hours
Use this System Variable to determine if registration dates should be changed when hours are moved. - System Variable 367: Allow to Change Description on Time Entries
Use this System Variable to determine if description fields can be edited on a time entry by Advanced Users. - System Variable 395: Allow the User to Add/Request an Absence Entry if the User is Allocated on Tasks in Absence Entry Period
Use System Variable to determine if a user can add or request absence in periods where the user has task allocations. - System Variable 405: Estimated Time to Complete (ETC)
Use this System Variable to specify whether or not the Estimated Time to Complete (ETC) feature can be applied to job tasks. This System Variable, if enabled, allows employees to request for additional hours in cases where the booked hours are not enough to complete the task. - System Variable 478: Remove Blank Time Sheet Entry Lines When Time Sheet is Approved
Use this System Variable to specify that WorkBook will automatically remove blank lines from approved timesheets. - System Variable 503: Enable Flexible Working Hours Handling
Use this System Variable to determine if Flex or overtime tracking should be enabled. - System Variable 540: Allow Users to See Paid Holiday in WorkBook
WorkBook no longer supports this setting. - System Variable 541: Allow Negative Time Entries
Use this System Variable to determine if negative time entries should be permitted in time sheets. - System Variable 561: Flex Calculation Start Date
Use this System Variable to determine the date when the flex calculation should start. - System Variable 566: Default Value for Time Sheet Description Required When Creating a New Job
Use this System Variable to determine if new jobs should have the Description is Required in Time Sheet option enabled. - System Variable 567: Description Required on Time Entries not Related to a Task
Use this System Variable to determine if descriptions should be mandatory on all time entries that are not directly related to a task. - System Variable 601: Enable Time Entry Overtime Rates on Time Sheet
Use this System Variable to determine if overtime rates should be enabled on time sheets. - System Variable 607: Timer Start/Stop: Add New Time Entry Record for Every Stop/Start
Use this System Variable to determine if WorkBook should consolidate all the time entries logged for a task per day. - System Variable 638: Time Entry is Required to be Linked to a Task, Options
Use this System Variable to determine if a task should be mandatory when creating time entries. - System Variable 681: Users Can Delete Their Own Absence Entries
Use this System Variable to specify if users can delete their own submitted absence entries. - System Variable 695: Block Invoice Approval if There Are Unapproved Time Entries on the Job
Use this System Variable to determine if a job invoice should be approved while there are open time entries on the job. - System Variable 725: Time Entry: Enable Billable Field
Use this System Variable to determine if the Billable field should be enabled in time sheets. - System Variable 728: Time Entry Description: Enable Internal Description Field
Use this System Variable to specify whether an Internal Comment or Description field is enabled for time entries. The use of this field is optional. - System Variable 750: Time Entry Description: Enable External Description Field
Use this System Variable to specify whether the Work Description or Description field is required on time entries. You can copy external descriptions into Price Quotes and invoices when inserting expenditures from a job. - System Variable 758: Automatically Allocate a User to a Task If the User Has Made a Time Entry on the Task
Use this System Variable to specify whether or not a task will be displayed on a user's task list after registering time to the task. - System Variable 770: Automatically Block Subsistence Allowance Entry on Finalized Jobs (Status 4 and 5)
Use this System Variable to prevent employees from entering subsistence allowances on finalized jobs (status 4 and 5). - System Variable 794: Number of Days the Missing Time Sheet Notification Should Check Back in Time
Use this System Variable to specify the number of days that WorkBook should check back in time for any incomplete time sheets. - System Variable 802: Define Sales Price Calculation Method for Time Entry and Scheduling
Use this System Variable to select the sales price calculation method to be applied to time entries and scheduling. - System Variable 807: Automatically Set Time Entries to Status "20 - For Approval" Once per Day
Use this System Variable to determine if time entries should be set to Status 20 once a day. - System Variable 857: Only Allow Administrator to Change the Activity on Time Entries
Use this System Variable to determine if all users should be allowed to change the activity on time entries. - System Variable 871: Comment Is Required If Entered Hours Are Less Than Basic Time - Accepted Deviation
Use this System Variable if you want employees to enter comments for time entries that are less than the basic time, with the missing hours falling outside of the accepted deviation. This System Variable enables you to specify the accepted deviation. - System Variable 888: Move Hours to another Job: Block Moving Hours If the Job Posting Configuration is not the Same between the Jobs
Use this System Variable to determine if moving hours between jobs should be allowed if the two jobs have different posting configurations. - System Variable 889: Automatically Add New Time Entries to Existing Entries Sharing the Same Combination of Day, Job, Task and Activity
Use this System Variable to specify if new time entries should be added to existing time sheet lines if they are on the same job, task, and activity. - System Variable 891: Allow Job to Be Closed When It Contains Non-approved Time Entries
Use this System Variable to allow jobs to be closed even if those jobs contain unapproved time entries. - System Variable 896: Missing Time Sheet Entry Window: How Many Days to Look Back
Use this System Variable to specify the duration when employees are allowed to have missing time sheet entries before WorkBook blocks their access to other parts of the system. After the duration specified in this System Variable has lapsed, employees with missing time sheet entries will have access only to the Time Sheet submodule in Time & Expense. - System Variable 912: Time Sheet Copy Week Function: Use the Employee's Standard Activity Type
Use this System Variable to specify if the Default Activity or the Current Task Activity should be used when copying a time sheet. - System Variable 1031: Time Entry Approval: Required Number of Approvers Before Final Approval
Use this System Variable to specify the number of approvers needed before the final approval. - System Variable 1033: Allow Users to Edit Time Entry Description Without Resetting Approval Flow
Use this System Variable to determine if a time entry needs to be reapproved after its description is edited. - System Variable 1063: Only Allow Project Manager, Account Manager, Finance Manager Roles on Job + All Finance Users to Move Hours
Use this System Variable to determine if moving hours from one job to another should be limited to specific job roles. - System Variable 1064: Do Not Allow to Move Hours from Billable Jobs to Non-billable Jobs
Use this System Variable to specify whether or not to allow moving hours from a billable job to a non-billable job. - System Variable 1065: Move Hours Only Allowed for Entries That Have Been Posted in the Finance
Use this System Variable to determine if moving hours should only be allowed for entries that are already financially posted. - System Variable 1101: Fallback to Users Default Activity if Task Activity does not Allow Time Entry
Use this System Variable to determine if the default activity of employees should be used as a fallback. - System Variable 1133: Allow Time Entries That Have Been Added With a Future Date to Trigger the Time Entry Approval Notification Follow-Up
Use this System Variable to determine if time entries that are added to a future date should trigger the time entry approval notification and follow-up workflow. - System Variable 1162: Include Status 10 Time Entries in the Time Entry Approval Follow-Up
Use this System Variable to determine if Status 10 time entries should be included in the Time Entry approval follow-up workflows. - System Variable 1176: Max Number of Time Entries to be Posted per Batch
Use this System Variable to determine how many project posting time entries each journal should process at a time.
Parent Topic: Descriptions