WorkBook

Add New Debtors

Use the List tab under the Debtor list submodule to add debtors to Workbook.

To use the Debtor List submodule, you must have access to Finance & Administration as defined in the User Access Rights submodule under Settings.

To add a new debtor:

  1. On the main toolbar, click Finance & Administration .
  2. If you have more than one company in your system, use the drop-down list above the left pane of the Finance & Administration screen to select the company to which you want to add new debtors.
  3. In the left pane of the Finance & Administration screen, click Debtors > Debtor list.
  4. Click the List tab and click Add new debtor .
  5. In the Create new debtor dialog box, add the following debtor information:
    • Account number: This number is automatically generated by WorkBook but may be changed in the Debtor information card.
    • Name: You can use this field to enter the debtor's name. Note that this is a required field and must always contain a value.
    • Posting group: You can select the debtor's posting group from the drop-down list: Employee, External, or Inter company.
    • Contact person: You can use this field to enter the name of the debtor's contact person.
    • Language: You can select the debtor's preferred language from the drop-down list.
    • Currency: You can select the debtor's preferred currency from the drop-down list: Danish Krone, Euros, New Turkish Lira, Philippine Peso, South African Rand, UF, or US Dollars.
    • Payment terms: You can select the debtor's payment terms from the drop-down list: Credit note, Invoice month + 15 days, Payment term: net cash 10 days, Payment term: net cash 14 days, Payment term: net cash 20 days, Payment term: net cash 30 days, or SD.
    • Public number: You can use this field to enter the debtor's Public Registration Number to help identify their tax identification number (for North America) or VAT (for Europe).
    • Payment method: You can select the debtor's preferred payment method from the drop-down list: 1 - Bank transfer or 4 - +71<.
    • Reporting group: You can select the debtor's reporting group from the drop-down list: DK, EU, or Other.
    • Address line 1: You can use this field to enter the debtor's address.
    • Address line 2: You can use this field to enter the debtor's address as a continuation of Address 1.
    • Address line 3: You can use this field to enter the debtor's address as a continuation of Address 1 and Address 2.
    • Country: You can select the debtor's country from the drop-down list.
    • Postcode/City: You can use this field to enter the debtor's country postcode and city.
  6. Click OK.
    WorkBook adds the debtor to the debtor list on the List tab.