WorkBook

Create a Voucher

Use the Creditor Invoices page under Creditors to create, park, approve, reverse, and/or reject vouchers for creditor invoices. You can also move job vouchers between jobs.

To use the Creditor Invoices page, you must have access to Finance & Administration as defined in Employee Cross-Company Access under Settings.

To create a voucher:

  1. On the main toolbar, click Finance & Administration .
  2. In the left pane of the Finance & Administration page, click Creditors > Creditor Invoices.
  3. On the grid toolbar, click Create Invoice .
  4. In the Create Invoice dialog box, enter the PO number, creditor, invoice number, invoice date, and posting date.
    You can also select a holding account instead of a creditor.
  5. Select a currency and enter the total amount.
  6. If System Variables 1102 and 449 are enabled in the Global System Settings submodule under Settings, upload a voucher file and select the appropriate payment options.
    If System Variable 1096 is not enabled in the Global System Settings submodule, you cannot change the payment options.
  7. Click OK.
  8. Use the voucher line at the bottom section of the Creditor Invoices grid to define the voucher based on a range of parameters, including the PO number, job, task, activity, finance account, Company, department, net amount, cost amount, total amount, activity VAT, creditor VAT, job sale amount, and billing method.
    WorkBook determines the margin factor based on the job that you selected for the voucher line. You can manually change the margin factor depending on whether or not System Variables 195 and 1080 are enabled in the Global System Settings submodule under Settings.