System Variable Grouping: Approvals
Use the System Variables in this grouping to control the settings that affect how approvals are handled in WorkBook.
Using these System Variables, you can control if invoice approval should be blocked if there are unapproved time entries, material entries, or personal expenses, if users should be allowed to approve task completions, if bookings should be automatically sent for approval, and so on.
- Related Topics:
- System Variable 695: Block Invoice Approval if There Are Unapproved Time Entries on the Job
Use this System Variable to determine if a job invoice should be approved while there are open time entries on the job. - System Variable 696: Block Invoice Approval if There Are Unapproved Material Entries on the Job
Use this System Variable to instruct WorkBook to block the approval of job invoices with unapproved material entries. This applies only to jobs whose invoice type is either Partial Invoice or Final Invoice. - System Variable 697: Block Invoice Approval If There Are Unapproved Personal Expenses on the Job
Use this System Variable to instruct WorkBook to block the approval of job invoices with unapproved personal expenses. This applies only to jobs whose invoice type is either Partial Invoice or Final Invoice. - System Variable 698: Block Invoice Approval If There Are Unapproved Subsistence Allowances on the Job
Use this System Variable to determine if a job invoice should be approved while there are open subsistence allowances on the job. - System Variable 699: Block Job Invoice Approval if There Are Unapproved Purchase Orders on the Job
Use this System Variable to determine if job invoice approval should be blocked if there are unapproved Purchase Orders. - System Variable 704: General Ledger: Automatically Book Manually Created Journals When All Users Have Approved
Use this System Variable to determine if approved journals should be automatically finalized. - System Variable 743: Follow-Up Warning: How Frequent to Raise Warning in System
Use this System Variable to determine how frequent WorkBook should create and send follow-up reminders. - System Variable 754: Do Not Run Approval Work Flows on Imported Calendar Appointments (Task)
Use this System Variable to determine if normal approval flows for task resource bookings should apply to the tasks that were imported into WorkBook via calendar synchronization. - System Variable 757: Allow Any User to Approve Task Completion
Use this System Variable to determine which users should be allowed to approve task completions. - System Variable 784: Allow a Finance User to Force the Final Approval of Any Entry in the Administration Views
Use this System Variable to determine if a finance user should be able to force the final approval of any entry in the Administration Views. - System Variable 794: Number of Days the Missing Time Sheet Notification Should Check Back in Time
Use this System Variable to specify the number of days that WorkBook should check back in time for any incomplete time sheets. - System Variable 807: Automatically Set Time Entries to Status "20 - For Approval" Once per Day
Use this System Variable to determine if time entries should be set to Status 20 once a day. - System Variable 897: Block Invoice Approval if the Job Contains Open Vendor Invoices
Use this System Variable to determine if a sales invoice should be approved while there are open vendor or creditor invoices on the job. - System Variable 1133: Allow Time Entries That Have Been Added With a Future Date to Trigger the Time Entry Approval Notification Follow-Up
Use this System Variable to determine if time entries that are added to a future date should trigger the time entry approval notification and follow-up workflow. - System Variable 1141: Input Threshold Percentage to Allow a Creditor Invoice to be Exempted From PO Reconciliation Approval Flow
Use this System Variable to determine the tolerance percentage amount that a Creditor Invoice must meet to be exempted from the Purchase Order reconciliation approval flow. - System Variable 1152: Keep Bookings When Rejecting Booking Approval
Use this System Variable to determine if bookings should be kept even after they have been rejected. - System Variable 1162: Include Status 10 Time Entries in the Time Entry Approval Follow-Up
Use this System Variable to determine if Status 10 time entries should be included in the Time Entry approval follow-up workflows. - System Variable 1163: Automatically Send Bookings for Approval
Use this System Variable to determine if bookings should be automatically sent for approval.
Parent Topic: Descriptions