Create a Journal

You create a journal via the Journals > List tab. After you create a journal, you use the Journal Entry tab to add journal lines to it.

To perform this procedure, you must have access to Finance & Administration as defined in the User Access Rights submodule under Settings.

To create a journal:

1. On the main toolbar click Finance & Administration.
2. In the left pane of the Finance & Administration window, click General Ledger > Journals .
   The List tab is displayed by default.
3. Click Create New Journal.
   The New Journal dialog is displayed.
4. Select a journal type from the drop-down list of predefined manual journal types in the Select Type field and click OK
   The new journal is added at the top of the list. The next sequential journal number is assigned to it. The journal's status is set to 10: Under Preparation, today's date is used for the Created date, and your name is entered as the Created By value. You can enter additional narrative information in the Description column.

   Journal approval is dictated by the Finance Journal approval workflow that is set up within Company Approvals. However, you can add a manual approver in addition to the defined workflow by performing the next step.

5. Click Add New Approver in the lower pane of the List tab to add a manual approver.
   The Journals List Approvers List Dialog is displayed.
6. Select a manual approver from the Resource drop-down and click OK .
   A line for the journal appears in the lower pane, showing the journal's status (for example, 20: For approval), the role (for example, Manual approver), and the Employee (the name that you selected from the Resource drop-down).

   If you decide that you added an approver in error, select that approver in the lower pane, then click Remove Selected Approver.

   If you decide that you created the journal in error, click Cancel Journal to cancel the journal. The journal is marked as Canceled, but it is not deleted. It retains the original journal number that was assigned to it and can still be seen in the list when the filter option is set to All Journals.

   Note: If a journal contains ledger entries, you cannot cancel it.

   To add journal entries to the new journal, on the List tab, in the upper pane, select the row for the journal, then click the Journal Entry tab.