System Variables (Notifications)
Use the information in this section to enable or disable System Variables that relate to notifications.
System Variable | Default Value |
---|---|
System Variable 653: System warning send email notification to this email address | This variable lets you specify an email address that will be used by the system as the sender of system warning emails if such an incident should occur. |
System Variable 772: Follow-up notification send by | This variable lets you select a user that will be used as the sender of system-generated notifications. |
System Variable 774: Enable monthly WIP adjustment notification to Project Manager on job | If this variable is enabled, the system notifies the Project Manager on job about WIP adjustment updates. |
System Variable 778: Ongoing monthly job value adjustment notification (WIP). Minimum trigger amount in company currency | This variable allows you to set a trigger amount before the system notifies the relevant user. |
System Variable 786: WIP notification: Set WIP calculation proposal to "0" zero if the job has status 0 "Quotation" | If this variable is enabled, the system notifies the relevant user if the described condition is met. |
System Variable 794: Number of days the Missing time sheet notification should check back in time | This variable lets you define the number of days WorkBook will check back in time for any incomplete time sheets.
Note: If you do not want WorkBook to perform this check, set the value to
0.
|
System Variable 805: Ongoing monthly job value adjustment notification for WIP: delay in days after month end date | If a value is specified, this variable notifies the relevant user if the described condition is met. |
System Variable 824: Raise a notification to the user set as the Project Manager on a job | If this variable is enabled, the system notifies the user if he or she has been set up as the Project Manager on a new job, or if the existing Project Manager is changed. |
System Variable 825: Notify job Project Manager if a Portal user has created a new job where this user is set as the Project Manager | If an option is selected for this variable, the system notifies the relevant user if the described condition is met. |
System Variable 883: Payment plan notification: Add a notification to the job conversation NN days before an invoice must be sent | If a value is specified for this variable, the system notifies the relevant user if the described condition is met.
Note: If you want WorkBook to do nothing, leave blank.
|
System Variable 890: Automatically include Production Manager in comments | If this variable is enabled, the system will send a notification to the Production Manager role (if this role is enabled in the system) set on the job. The notification includes important changes (see System Variable 814). |
System Variable 900: Notification about a new conversation comment, email sender address | This variable lets you specify an email address that notifies users about new conversation comments.
Note: If this setting is not set, System Variable 289 is used.
|
System Variable 938: Notify specific users when a new job is created | This variable lets you specify users to be notified whenever a job is created. |
System Variable 945: Enable notification type 160 Calendar appointments | If this setting is enabled, the system notifies the relevant user if a calendar appointment is created. |
System Variable 948: Raise a notification when a new client is created | This setting lets you select whom to notify when a client is created. |
System Variable 951: Raise a notification to users on system updates | This setting lets you select the condition (type of user) by which the job Project Manager will be notified when a job is created. |
System Variable 960: Raise a notification to users on system updates | This setting creates a simple notification indicating the version number and update date to the user group specified. |
System Variable 1042: Send an absence notification to your own user and the entry user when an absence entry is approve | If this setting is enabled, the system notifies the user and other users about the absence entry approval.
Note: To add specific notification recipients, enable other absence entry system settings. See System Variables 1126, 1127, and 1128.
|
System Variable 1049: Calendar synchronization: default reminder time (set in minutes) | This setting lets you set a notification reminder (in minutes) sent to a user prior to the start of a task. |
System Variable 1115: Notification "172 - Expenditure hours exceeds price quote hours on a retainer project" trigger percentage | If a value is specified for this variable, the system notifies the relevant user if the described condition is met.
Note: Setting the value to 0% disables the notification.
|
System Variable 1122: Raise a notification to the client account manager when the price quote is approved internally | If this setting is enabled, the system will notify the user set as the client account manager when a price quote is approved internally. |
System Variable 1126: Absence entry: Employee manager will receive absence notification for absent employees | If this setting is enabled, the system will notify the employee manager about absent employees.
Note: This setting requires System Variable 1042 to be enabled.
|
System Variable 1127: Absence entry: Traffic manager will receive absence notification for absent employees | If this setting is enabled, the system will notify the traffic manager about absent employees.
Note: This setting requires System Variable 1042 to be enabled.
|
System Variable 1128: Absence entry: Time sheet approver will receive absence notification for absent employees | If this setting is enabled, the system will notify the time sheet approver about absent employees.
Note: This setting requires System Variable 1042 to be enabled.
|
System Variable 1133: Allow time entries that have been added with a future date to trigger the time entry approval notification and follow-up | If this setting is enabled, the system notifies the relevant user if the described condition is met. |
System Variable 1138: Task notification: Automatically include job Project Manager in task conversation comments. | If this setting is enabled, the system will include the job Project Manager in task conversation comments.
Note: This setting requires System Variable 814 to be enabled, and only applies to comments based on task changes.
|
System Variable 1153: Add notification upon debtor/creditor creation | If values are specified for this setting, the system will notify the resources specified when debtors or creditors are created. |
System Variable 1160: Disable notifications from System Variable 998 | If this setting is enabled, the system will disable notifications associated with System Variable 998.
Note: There is no other way to disable these notifications except setting System Variable 998 to
1 (Disable billing workflow).
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System Variable 1161: Notify users when a system setting changes | This setting sends the specified users a notification if a system setting changes.
Note: Administrators and company responsible will always receive notifications about system changes.
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System Variable 1177: Allow use of the WIP - "Raise notification" button | If enabled, this setting will allow the use of the Raise notification button in . |
Parent Topic: Fields and Options