System Variable Grouping: Creditor Invoice Management
Use the System Variables in this grouping to control the settings that affect how creditor invoices are handled or managed in WorkBook.
Using these System Variables, you can control if users should be able to approve or finalize invoices of jobs with open Purchase Orders, if jobs with non-approved creditor invoices or vouchers can be closed, if the status of vouchers should be automatically changed to Status 50 after approval, and so on.
- Related Topics:
- System Variable 195: Allow to Change Profit Margin When Approving a Voucher
WorkBook no longer supports this setting. - System Variable 197: Balance Field Has to Be Zero When Changing Status From New Vouchers (10) to Approval (20)
Use this System Variable to determine if the detail lines on a creditor invoice should add up to the total header amount before sending it for approval. - System Variable 202: Show Warning if Profit Margin Level is Above
Use this System Variable to determine if a warning should be sent to users if the profit margin on the detail lines of a creditor invoice is higher than the identified threshold. - System Variable 308: Add New Voucher: Show the Creditor Number in the Creditor List
WorkBook no longer supports this setting. - System Variable 360: Allow User to Approve/Finalize Final Invoice When Job Contains Open (Not Settled) Purchase Orders
Use this System Variable to determine if users should be able to approve or finalize final invoices when the job contains open Purchase Orders. - System Variable 393: Enable Search for Vouchers in Sub-folders If Voucher File Is Not Found in Primary Folder
WorkBook no longer supports this setting. - System Variable 443: Add New Voucher: Allow to Edit Bank Settings
WorkBook no longer supports this setting. - System Variable 444: Add New Voucher: Allow to Edit Card Payment Settings
WorkBook no longer supports this setting. - System Variable 445: Add New Voucher: Suggest New Vouch Number
Use this System Variable to determine if new Creditor Invoices should automatically have an assigned internal voucher number. - System Variable 446: Add New Voucher: Suggest New Vouch Number but Allow User to Change
Use this System Variable to determine if new Creditor Invoices should automatically have an assigned internal voucher number and allow users to manually change the voucher number. - System Variable 449: Add New Voucher: Show Payment Settings
Use this System Variable to determine if payment details should be visible when creating invoices. - System Variable 476: Add New Voucher: Automatically Populate Data to the Voucher Comment Field
Use this System Variable to determine the default description on new Creditor Invoice entries. - System Variable 511: Allow to Re-use Voucher Number
Use this System Variable to determine if a voucher number may be used again for separate transactions. - System Variable 531: Voucher Entry on Finalized Jobs
Use this System Variable to determine the number of days after closure that a purchase can still be added to a job. - System Variable 545: Allow Job to Be Closed When It Contains Non-approved Vouchers
Use this System Variable to determine if jobs with non-approved Creditor Invoices or vouchers can be closed. - System Variable 556: All Bookings Must Balance per Voucher
Use this System Variable to determine if all bookings should balance by voucher number. - System Variable 560: Comment Required on Voucher Lines
Use this System Variable to determine if and when comments or descriptions are mandatory on creditor invoice lines. - System Variable 562: Move Voucher Between Jobs - Allow Error on Create New Voucher File
Use this System Variable to indicate whether WorkBook should ignore errors in the file attachment when moving a voucher. - System Variable 565: Raise a Warning When Approving Vouchers with Voucher Lines Related to Jobs That are Closed
WorkBook no longer supports this setting. - System Variable 578: Personal Expenses: Set Voucher Status 50 Once Approved
Use this System Variable to determine if the status of a voucher should automatically change to Status 50 (Ready for Booking) after approval. - System Variable 603: Automatically Copy Description Text from Voucher Header to First Voucher Line
Use this System Variable to determine if the voucher's description text should be copied to the first voucher line. - System Variable 640: Enable "Goods or Services" Info for Sales Invoices and Purchase Invoices
WorkBook no longer supports this setting. - System Variable 645: Use Purchase Order Profit Margin Instead of Price List Profit Margin If Purchase Order Is Picked on the Voucher Line
Use this System Variable to determine if the Purchase Order profit margin should be used instead of the Price List profit margin. - System Variable 649: Add New Voucher: Check Creditor Invoice for Duplicate Number within +/- X Days
Use this System Variable to determine the number of days that WorkBook should look back in time for duplicate voucher numbers. - System Variable 657: Lock VAT Codes in Vouchers For Approval
Use this System Variable to dictate whether the VAT codes on creditor invoices can be changed while in the For Approval status. - System Variable 672: Synchronize Creditors and Suppliers
Use this System Variable to automatically create a supplier when you create a creditor, and vice versa. - System Variable 690: Substitute Employee - Move Creditor Invoice Approval after X Number of Days to Substitute Employee
Use this System Variable to determine how many days a voucher can stay in the For Approval status before it is automatically moved to the user's Substitute Employee. - System Variable 694: Automatically Create Employee as Creditor
Use this System Variable to determine if a creditor account should be automatically created for an employee. - System Variable 700: Show State and County
WorkBook no longer supports this setting. - System Variable 701: Enable Finance Accruals on Approved Purchase Orders
Use this System Variable to determine if automatic finance accruals of Purchase Orders should be allowed. - System Variable 714: Allow 0 (Zero) Amount Posting Journals
Use this System Variable to determine if empty journals should be allowed. - System Variable 742: Allow Manual Editing of Payment Details
Use this System Variable to allow manual editing of payment details on creditor invoices. WorkBook uses this payment information to generate creditor payment proposals. - System Variable 744: Allow to Move a Job-Related Creditor Voucher More Than Once
Use this System Variable to move a job-related creditor voucher from one job to another job more than once. - System Variable 755: Allow to Remove System-Inserted Approvers From a Creditor Voucher
Use this System Variable to enable users to manually remove approvers from creditor invoices. - System Variable 761: Lower Limit for Number of Approvers on Creditor Vouchers (Cannot Delete Approvers If Number Goes Below This)
Use this System Variable to specify the minimum number of approvers on a creditor invoice. - System Variable 763: Voucher Hot-Folder Scan Omit Files: Add Files Extensions and Separate with Semicolons
Use this System Variable to determine which hot folder file types should be imported. - System Variable 781: Creditor Vouchers, Voucher Type 0: Set Voucher to Status 50 Once Approved
Use this System Variable to determine if a voucher should be given Status 50 once it is approved. - System Variable 793: Choose What Report Layout to Attach to a Voucher When Finalized
WorkBook no longer supports this setting. - System Variable 822: New Voucher Copy Values From Previous Line
Use this System Variable to determine if the values of a new creditor invoice line should be copied from the previous line. - System Variable 829: Allow to Force Approval of Vouchers
Use this System Variable to determine if the forced approval of creditor invoices should be allowed. - System Variable 897: Block Invoice Approval if the Job Contains Open Vendor Invoices
Use this System Variable to determine if a sales invoice should be approved while there are open vendor or creditor invoices on the job. - System Variable 906: Do Not Use Separate Voucher Sequence for "Move Job Related Vouchers"
WorkBook no longer supports this setting. - System Variable 909: Show Both Voucher and Company Currency on Expense Entry
Use this System Variable to determine if a second currency field should be enabled on expense entries. - System Variable 950: Voucher Attachment Stamps
Use this System Variable to determine if voucher attachments should be stamped with voucher details. - System Variable 953: Voucher Document Information Box: Add Voucher Information Dynamically. Supported Files PDF, PNG, GIF, and JPEG
Use this System Variable to determine which details are stamped on voucher file attachments, every time stamping is used. - System Variable 970: Allow to Edit Expense Entry Voucher Lines on Vouchers With Status 40
Use this System Variable to determine if the editing of expense entry voucher lines should be allowed after the voucher has been approved. - System Variable 989: Add Additional Information on the Description for Manual Expense Entry Entries When Converted Into a Voucher
Use this System Variable to determine the additional information that should be added to manually created expense entries after the expense entries are approved and converted to Creditor Invoices. - System Variable 990: Add Additional Information on the Description for Imported Expense Entry Entries When Converted Into a Voucher
Use this System Variable to determine the additional information that should be added to imported expense entries after the expense entries are approved and converted to Creditor Invoices. - System Variable 1026: Access Restrictions for Moving Job-related Expenses Across Companies
WorkBook no longer supports this setting. - System Variable 1080: Allow Manually Editing Profit Margin/Price Factor & Job Sale Amount on Creditor Invoice Lines
Use this System Variable to determine if the manual editing of the profit margin or job sale amount should be allowed on Creditor Invoices. - System Variable 1094: Do Not Allow Moving of Job Vouchers to Exceed Previous Moved Amount
WorkBook no longer supports this setting. - System Variable 1096: Block Edit of Payment Setting on Vouchers
Use this System Variable to determine if the editing of payment settings should be allowed on Creditor Invoices. - System Variable 1102: Creditor Voucher and Personal Expense Entries Requires to Have a File Uploaded
Use this System Variable to determine if uploading a voucher or receipt file attachment should be required on Creditor Invoices and Expense Entries. - System Variable 1141: Input Threshold Percentage to Allow a Creditor Invoice to be Exempted From PO Reconciliation Approval Flow
Use this System Variable to determine the tolerance percentage amount that a Creditor Invoice must meet to be exempted from the Purchase Order reconciliation approval flow. - System Variable 1174: Allow Manually Adjusting VAT Amounts in Company Currency for Creditor Invoices in Status 40 and 50
Use this System Variable to determine if manually editing VAT amounts in the company currency should be allowed on Creditor Invoices using a foreign currency. - System Variable 1175: Maximum Allowed Deviation From Normal Exchange Rate, in Percent
Use this System Variable to determine the deviation threshold for manually edited VAT amounts. - System Variable 1180: Cancel Creditor Invoices Instead of Deleting Them
Use this System Variable to determine if Creditor Invoices that are under preparation should be cancelled and kept in the system instead of deleted.
Parent Topic: Descriptions