Procedures Depending on your role in WorkBook, you can use Creditor Invoices under the Creditors submodule under Finance & Administration to create, edit, move, approve, and/or reject vouchers. Related Topics:Create a Voucher Use the Creditor Invoices page under Creditors to create, park, approve, reverse, and/or reject vouchers for creditor invoices. You can also move job vouchers between jobs. Delete a Voucher Depending on your role in WorkBook, you can delete vouchers that are in Status-10 on the Creditor Invoices page in the Creditors submodule. Cancel a Voucher Depending on your role in WorkBook, you can cancel vouchers that are in Status-10 on the Creditor Invoices page in the Creditors submodule. Upload a Voucher File Depending on your role in WorkBook, you can upload voucher files to overwrite any incorrect voucher files that were uploaded previously, as long as the vouchers are still in Status-10. Approve a Voucher Depending on your role in WorkBook, you can approve vouchers on the Creditor Invoices page. If you are an approver for a voucher, Workbook sends a notification to your inbox where you have a voucher to approve. Park a Voucher for Booking Depending on your role in WorkBook, you can park a voucher if you do not want that voucher to go through the internal approval workflow. You cannot park a booked voucher. Cancel Voucher Parking Depending on your role in WorkBook, you can cancel unpark parked vouchers. Put a Voucher Payment on Hold Depending on your role in WorkBook, you can put voucher payments on hold in the Creditor Invoices submodule. You can do this under certain scenarios, such as when you are waiting for product delivery, or when you are negotiating the payment amount with the creditor. Allow Payment for a Voucher Depending on your role in WorkBook, you can allow payments for vouchers whose payments are on hold in the Creditor Invoices submodule. View Payment Information for Vouchers with Blocked Payments Depending on your role in WorkBook, you can view payment information for vouchers that have blocked payments in the Creditor Invoices submodule. Add a Voucher Approver Manually Depending on your role in WorkBook, you can manually add approvers to vouchers using the Creditor Invoice Approval submodule. Change the Approver on a Voucher If you are the designated approver of a voucher in WorkBook, you can assign another employee as the approver for that particular voucher using the Creditor Invoice Approval submodule under Settings. Remove a Manually Added Approver from a Voucher Depending on your role in WorkBook, you can remove manually added approvers from a voucher using the Creditor Invoices submodule. Change the Voucher Status Depending on your role in WorkBook, you can change the status of a voucher. Changing the voucher status is the same as approving the voucher. For example, changing a voucher's status from Status-10 to Status-20 means that you approve the voucher for that stage in the approval process. Reverse a Voucher Depending on your role in WorkBook, you can reverse vouchers in the Creditor Invoices submodule. This is useful in cases when an error is discovered in fields that cannot be edited on a booked voucher, and it is necessary to create a reversal voucher to supply the correct information; when you receive a credit note; or when you want to reverse general accruals in the Creditor Invoices submodule. Copy a Voucher Depending on your role in WorkBook, you can copy vouchers using the Creditor Invoices submodule. This is useful in cases when an error is discovered in the fields that cannot be edited of a voucher and it is necessary to create a copy of that voucher to provide the correct information, Reject a Voucher Depending on your role in WorkBook, you can reject vouchers using the Creditor Invoices submodule. Force-Approve a Voucher Depending on your role in WorkBook, you can force-approve vouchers if the registered approver is unavailable. Create an Accrual Voucher Use the Creditor Invoices submodule under the Creditors module to create accrual vouchers. This is useful in cases when you want to pay a recurring, long-term cost in monthly installments without affecting your monthly profit and loss results. For example, if there is a credit invoice for six months of rent that was paid in advance, you can enable WorkBook to automatically divide that amount over six months and charge the monthly rent to a balance sheet accrual account. Parent Topic: Creditor Invoices HomeWorkBook Online HelpFinance & AdministrationCreditorsCreditor InvoicesProcedures
Procedures Depending on your role in WorkBook, you can use Creditor Invoices under the Creditors submodule under Finance & Administration to create, edit, move, approve, and/or reject vouchers. Related Topics:Create a Voucher Use the Creditor Invoices page under Creditors to create, park, approve, reverse, and/or reject vouchers for creditor invoices. You can also move job vouchers between jobs. Delete a Voucher Depending on your role in WorkBook, you can delete vouchers that are in Status-10 on the Creditor Invoices page in the Creditors submodule. Cancel a Voucher Depending on your role in WorkBook, you can cancel vouchers that are in Status-10 on the Creditor Invoices page in the Creditors submodule. Upload a Voucher File Depending on your role in WorkBook, you can upload voucher files to overwrite any incorrect voucher files that were uploaded previously, as long as the vouchers are still in Status-10. Approve a Voucher Depending on your role in WorkBook, you can approve vouchers on the Creditor Invoices page. If you are an approver for a voucher, Workbook sends a notification to your inbox where you have a voucher to approve. Park a Voucher for Booking Depending on your role in WorkBook, you can park a voucher if you do not want that voucher to go through the internal approval workflow. You cannot park a booked voucher. Cancel Voucher Parking Depending on your role in WorkBook, you can cancel unpark parked vouchers. Put a Voucher Payment on Hold Depending on your role in WorkBook, you can put voucher payments on hold in the Creditor Invoices submodule. You can do this under certain scenarios, such as when you are waiting for product delivery, or when you are negotiating the payment amount with the creditor. Allow Payment for a Voucher Depending on your role in WorkBook, you can allow payments for vouchers whose payments are on hold in the Creditor Invoices submodule. View Payment Information for Vouchers with Blocked Payments Depending on your role in WorkBook, you can view payment information for vouchers that have blocked payments in the Creditor Invoices submodule. Add a Voucher Approver Manually Depending on your role in WorkBook, you can manually add approvers to vouchers using the Creditor Invoice Approval submodule. Change the Approver on a Voucher If you are the designated approver of a voucher in WorkBook, you can assign another employee as the approver for that particular voucher using the Creditor Invoice Approval submodule under Settings. Remove a Manually Added Approver from a Voucher Depending on your role in WorkBook, you can remove manually added approvers from a voucher using the Creditor Invoices submodule. Change the Voucher Status Depending on your role in WorkBook, you can change the status of a voucher. Changing the voucher status is the same as approving the voucher. For example, changing a voucher's status from Status-10 to Status-20 means that you approve the voucher for that stage in the approval process. Reverse a Voucher Depending on your role in WorkBook, you can reverse vouchers in the Creditor Invoices submodule. This is useful in cases when an error is discovered in fields that cannot be edited on a booked voucher, and it is necessary to create a reversal voucher to supply the correct information; when you receive a credit note; or when you want to reverse general accruals in the Creditor Invoices submodule. Copy a Voucher Depending on your role in WorkBook, you can copy vouchers using the Creditor Invoices submodule. This is useful in cases when an error is discovered in the fields that cannot be edited of a voucher and it is necessary to create a copy of that voucher to provide the correct information, Reject a Voucher Depending on your role in WorkBook, you can reject vouchers using the Creditor Invoices submodule. Force-Approve a Voucher Depending on your role in WorkBook, you can force-approve vouchers if the registered approver is unavailable. Create an Accrual Voucher Use the Creditor Invoices submodule under the Creditors module to create accrual vouchers. This is useful in cases when you want to pay a recurring, long-term cost in monthly installments without affecting your monthly profit and loss results. For example, if there is a credit invoice for six months of rent that was paid in advance, you can enable WorkBook to automatically divide that amount over six months and charge the monthly rent to a balance sheet accrual account. Parent Topic: Creditor Invoices HomeWorkBook Online HelpFinance & AdministrationCreditorsCreditor InvoicesProcedures