Accounts Payable History Loading Utility

Accounts Payable History is information about accounts payable vouchers and receipts generated before the installation cutoff date.

You can enter historical voucher data as part of your installation and setup. Historical data will create the Accounts Payable (AP) subsidiary detail that should tie to the Balance Sheet. These balances do not update the Balance Sheet.

Use the following guidelines when entering Accounts Payable History:

• You should enter history only at the time of installation. Subsequent changes will create a file reconciliation difference in your general ledger.
• To save time, Deltek recommends that you only enter outstanding accounts payable vouchers because 1099 paid-this-year information must be entered for each vendor in the Vendor Info Center.
• The sum of the outstanding vouchers should equal the Accounts Payable amount on the Balance Sheet.
• Do not enter 1099 information on this form. Enter 1099 information for consultant vendors as a total in the Paid This Year field on the Accounting tab of the Vendor Info Center when installing mid-year.

The following reports are updated when you enter data on the Accounts Payable History form:

• Voucher Schedule
• Voucher Ledger

If you are using the Multicompany feature, when you enter historical accounts payable information, you are doing so for the active company.

If you are using the Multicurrency feature, when you enter historical accounts payable information, all monetary figures are based on the currency of the active company's bank account.