Payroll Overview

In Payroll you process your company's payroll for all posted timesheets, or for timesheets posted within a particular date range, and then generate employee paychecks and direct deposits.

You can meet increasingly complex regulatory requirements, by defining taxable wages based on any withholding that you create. In addition, you can define how other pay wages impact a withholding calculation. You do this from Payroll Withholding Setup.

In Payroll you also perform the following tasks:

  • Process multiple payroll runs simultaneously.

  • Pay employees different rates based on the project or on effective dates.

  • Assign a default bank to use for all employees of a particular organization.

  • Produce payroll posting logs.

  • Process and print W-2 forms.

  • Print worksheets that help you fill out state unemployment insurance reports, quarterly state income tax reports, and federal Forms 940 and 941.

  • Set up a default bank for each organization, in Organization General Setup

  • Review the Payroll Posting log to see General Ledger accounts affected by posting a payroll run.

  • Review the Payroll Journal to see posting detail, including an employee's pay rate in effect at the time of posting, benefit hours, and direct deposit information.

To process payroll, Vision uses information from the Employee Info Center, the Project Info Center, the Transaction Center, and Accounting Cost/Pay Rate tables.

Related Topics:

  • When to Install Payroll
    Because the Payroll application accumulates quarter-to-date and year-to-date wage and withholding amounts, it is important that you choose an installation date that ensures your payroll amounts are reported correctly.
  • Payroll-Related Accounts
    When you process payroll, the Payroll application posts to a number of General Ledger accounts. To make these postings, the Payroll application requires that these accounts be set up in your Chart of Accounts, and associated with the Payroll application from Payroll Configuration.
  • Check Stock and Check Templates
    To produce checks using Vision, you must obtain appropriate check stock that matches the check template and format that you choose for Vision Accounts Payable, Employee Expense, and Payroll checks.
  • Find a Vendor for Check Stock
    You need to order check stock that works for all applicable Vision modules: Accounts Payable, Employee Expense, and Payroll checks.
  • Setting Up Payroll
    Settings in the Employee Info Center and in Accounting Configuration impact the fields and options that you use in Payroll.
  • Payroll Processing Overview
    When you process payroll, Vision creates a check for each employee or initiates a direct deposit, and recognizes the time posted for the period as being paid.
  • Payroll Direct Deposit Processing Overview
    After you configure Vision to use the Direct Deposit feature and process payroll, you can initiate direct deposits on any payroll run posted in the current period.
  • Exporting Timesheet Data Overview
    You can export timesheet data to third-party applications, including ADP, Paychex, and Ceridian.
  • Form W-2 Processing Overview
    Form W-2, Wage and Tax Statement, is used to report wages paid to employees and the taxes withheld from them.
  • Quarterly Electronic Filing Processing Overview
    Use Vision Quarterly Processing to generate a valid quarterly electronic reporting file. The file format varies from state to state. Vision currently supports quarterly electronic filing for certain states.
  • Payroll Reports
    Vision provides reports to help you organize, present, and monitor data related to your employees' pay, federal taxes, state taxes, and local income taxes. Some reports can be accessed and run through the Payroll application. Most payroll reports, however, are accessed through the Vision Reporting application.
  • Tax Calculations and Methods
    Payroll comes with a set of built-in federal, state, and local tax tables used to calculate tax withholdings. Deltek provides three yearly payroll updates to these tax tables. Updates are typically sent in December, January, and July.
  • Vision Tax Facts
    United States tax tables are available in Vision, for federal taxes and for each state or commonwealth, as well as for several major localities.
Parent Topic: Human Resources Overview