Include Vendor Responses with a Request for Price Quote

Part of the evaluation process may require the inclusion of vendor responses with the request for price quote. These responses provide additional details that are helpful when making decisions related to purchases.

When included, vendor responses will follow the request for price quote and be incorporated into the agreement terms in the final purchase order.

To include vendor responses with a request for price quote, complete the following steps:

1. From the Vision Navigation menu, click Purchasing > Request for Price Quote.
2. On the Request for Price Quote form, select the price quote.
3. In the Items grid, select the line item for which you want to view vendor information.
4. In the Suggested Vendors grid, select a vendor and click Response.
5. On the Price Quote Response dialog box, make entries or selections in the Vendor's Item #, Response Price, U/M, Response Date, and Response Person fields.
6. To include the data from this vendor response in the request for price quote, click the Select this Vendor check box The response will also be included in the final purchase order.
7. If this item was on the request for price quote form when you printed it to send to the vendor, select the RFQ Printed check box When this request for price quote form is reprinted for the next request, it does not have this item.
8. To apply the vendor responses to all line items, select the Apply Responses to All Line Items check box. The line items on the Responses grid pre-fill with standard responses that are entered in Configuration > Purchasing & Inventory > Company Settings.
9. Edit these responses, as needed, for each line item. The responses will not update in Configuration.
10. Select a response and click Edit.
11. On the Vision Text Editor dialog box, enter the response details and click OK to save your changes. The response displays in the Responses grid.
12. Click the hyperlink to open the response in the Vision Text Editor.
13. Click OK to save your changes.