Writing Off Transactions

If you have labor, expense, or unit transactions that you will not collect on at any time, you can use the Write-off option to change the status of one or more transaction from held, billable, or deleted to written off.

• If you write off a transaction, you are electing not to bill it. The item still exists as posted for project control and other accounting purposes, but it is marked in the database as written off for billing purposes.
• You can write off either the entire amount or a portion of the amount. If you write off a portion of the amount, Vision creates a new line on the Labor, Expenses, or Units tab with the amount to write off. The original transaction line decreases by the amount marked as written off. To write off a portion of a transaction, you must select the transaction individually and click Write-off.
• You can write off a group of transactions. If you select multiple transactions to write off, you must write off the entire amount of each transaction. When you select a group of transactions to be marked to be written off, you can select any combination of project, phase, or task.
• You must belong to a role with the proper access rights to mark billing transactions to be written-off.

If you want to change the billing status of many transactions, you may be able to do that more efficiently using the Update Billing Status form.