Paid Pre-Invoices Applied to a Regular Invoice

After you apply a cash receipt to a pre-invoice, the fee portion of the paid pre-invoice is applied automatically to the next, regular (draft or final) invoice that you create for a project.

Example

  1. Two pre-invoices were sent to a client — the first for $30,000 and the second for $10,000.
  2. The client paid the pre-invoice for $30,000, and you entered a cash receipt for it.
    Pre-Invoice Number Amount Type Amount Paid Amount
    1 Fee $30,000 $30,000
    2 Fee $10,000 $0
    =======
    $30,000
  3. You prepare a regular invoice to send to the client. The fee amount of a new, regular invoice (without the paid pre-invoice fee amount applied) is $80,000.
  4. The paid pre-invoice fee amount of $30,000 is applied to the regular invoice and reduces the fee amount for regular invoice to $50,000.
    Regular Invoice Number Amount Type Regular Invoice Gross Amount Less Paid Pre-Invoice Amount Regular Invoice Total
    1500 Fee $80,000 $30,000 $50,000
  5. The unpaid pre-invoice for $10,000 is canceled automatically.