When a project's charge type is regular, the Bill by default setting determines whether the reimbursable or direct expense account from a vendor's default expense code is used for AP voucher and AP disbursement entry.
The
Bill by Default field for the expense code is intended to be used when you first turn on the accounts payable expense code feature. It enables you to start using the feature before you enter the bill by default settings for each project in the Project Info Center.
By default, the
Bill by Default check box for expense codes is selected, meaning the expense code is reimbursable (billable to the client). When unselected, the expense code is direct (not billable to the client).
Because there are two types of expense codes — consultants and other — there is a
Consultants and
Other Expenses field in the
Bill by Default section on the Accounting tab of the Project Info Center. The default setting for both of these is
Expense Code. This means Vision looks at the bill by default setting on the expense code instead of the project for consultant type and other type expense codes. Thus, you can use expense codes quickly after setting up expense codes, without setting up the bill by default setting for each project.
If you are going to use the
Expense Code feature before setting up the bill by default settings for each project, select the bill by default setting for the expense code that is typical for projects.
If you are going to enter the bill by default setting for each project before using the expense code feature, you can ignore this field, and select
Yes or
No for the
Consultants and
Other Expenses fields in the
Bill by Default section of the Project Info Center for each project.
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