Transfer Transaction Detail Between Projects

You can transfer labor, expense, or unit transaction detail between projects.

If alerts are configured, Vision also sends an alert indicating the transfer has taken place. After transferring detail between projects during an Interactive Billing session, Vision posts the transactions to the appropriate projects and to the general ledger. Postings are logged to unique posting sequence numbers for each type of transfer (labor, expense, unit) performed during the session. These postings display on the Posting Logs and on the Posting Review Report, in the Transaction Center.

To transfer transaction detail between projects, complete the following steps:

  1. From the Vision Navigation menu, click Billing > Interactive Billing.
  2. Open the appropriate project.
  3. Click the Labor, Expenses or Units tab, depending on the type of transaction to transfer. Vision displays all outstanding labor, expense, or unit transactions posted to this project, phase, or task. If you are transferring labor to another project, be aware that the transfer will not remove the employee whose hours were charged to the original project on the Project Info Center Team tab. If this employee is not a member of the originating project's team, after the transfer the employee must be removed manually from that project's Team tab in the Project Info Center. Any supporting documents associated with the transaction are also transferred. If only a partial transfer occurs, the associated supporting documents are available to both transactions.
  4. Click the record selector box next to the transaction line you want to transfer to select the transaction. You can select multiple transactions, but you must transfer each transaction in its entirety when doing so. To perform a partial transfer you must select a single transaction.

    Depending on whether or not you selected the Default to project view on detail tabs option on the Billing Session Options dialog box, the detail grid may display all transactions including those at different WBS levels. Vision allows you to select any combination of transactions and transfer them to any project, phase, or task for which you have access. However, if the selected transactions have different labor codes, you cannot transfer to another labor code. The labor code option on the transfer dialog box will not be enabled.

  5. Click Transfer. Vision displays the Billing Labor, Expense, or Unit Transfer dialog box, depending on the type of transfer.
  6. Be sure that Within current (Project, Phase, Task) option is not selected when transferring Labor or Expense transaction detail.
  7. Enter the destination of the labor, expense, or unit transfer in the Project, Phase and Task fields, as appropriate. The name of the project, phase, or task appears to the right. Verify that you have selected the appropriate destination for the transfer. To select a phase, you must also select the phase's project. To select a task, you must also select the corresponding phase and project.
  8. Complete additional information on the appropriate dialog box: Billing Labor Transfer, Billing Expense Transfer, or Billing Unit Transfer.
  9. Optional. If Enable Labor Transfer Audit is selected inConfiguration > Time & Expense Company > Timesheet, you must use the Reason drop-down list on the Labor tab to select a reason for the transfer.
  10. Click OK on the dialog box. Vision removes or reduces the amount of the transaction from the source project and assigns the total or partial transfer to the destination project.