Implicit Posting Accounts

When you install Vision, you specify which general ledger accounts to debit or credit automatically (implicitly)when you post different types of transactions.

Implicit Posting Account	Description
Uninvoiced Revenue	This account represents revenue earned, but not billed, as shown on the Income Statement. When you run Revenue Generation, this account receives a credit for the total amount of project, phase, or task revenue. When you post invoices, this account receives a debit for the total amount billed by the invoices. You define this account on the Revenue tab of Configuration > Accounting > Company Settings.
Unbilled Services	This account represents revenue earned, but not billed, as shown on the Balance Sheet, and serves as the offset entry for Uninvoiced Revenue. When you run Revenue Generation, this account receives a debit for the total amount of project, phase, or task revenue. When you post invoices, this account receives a credit for the total amount billed by the invoices. You define this account on the Revenue tab of Configuration > Accounting > Company Settings.
Accounts Receivable	When you post invoices, this account receives a debit for the total amount of the invoices. You define this account on the Accounts tab of Configuration > Accounting > Company Settings. You can set up invoice mapping accounts if you are maintaining multiple accounts receivable accounts.
Current Year's Profit/Loss	This account does not receive postings. The balance in this account is recalculated each time you generate a Balance Sheet. You define this account on the Accounts tab of Configuration > Accounting > System Settings.
Prior Year's Retained Earnings	Vision calculates and posts earnings to this account when you initialize the Accounting application for a new processing year. You define this account on the Accounts tab of Configuration > Accounting > System Settings.
Labor Expense Credit	This account (also called the Job Cost Variance account) represents the difference between the amount of labor costed to projects and the amount paid to employees for that labor. This account can be an indirect expense account or a liability account. When you post timesheets, this account receives a credit for the total labor cost amount. When you post payroll, this account receives a debit for the total payroll amount. You define this account on the Posting tab of Configuration > Accounting > Company Settings.
Miscellaneous Expense Credit	This account receives the credit when you post a Miscellaneous Expense transaction. You define this account on the Posting tab of Configuration > Accounting > Company Settings.
Reproductions Expense Credit	This account receives the credit when you post a Prints and Reproduction transaction. You define this account on the Posting tab of Configuration > Accounting > Company Settings.
Consultant Accrual Expense Credit	This account receives the credit when you process Consultant Accruals. You define this account on the Posting tab of Configuration > Accounting > Company Settings.
Employee Expense Credit	This account receives the credit when you post an Employee Expense transaction. You define this account on the Posting tab of Configuration > Accounting > Company Settings.
Employee Advance Credit	This account receives the credit when you post an Employee Repayment transaction. You define this account on the Posting tab of Configuration > Accounting > Company Settings.
Cross Charge Credit Account	This account receives the credit when you process a Labor Cross Charge. The credit is received by the employee's organization. You must set up separate debit accounts with regular and overhead projects. You define these accounts on the Cross Charge tab of Configuration > Accounting > Company Settings.
Cross Charge Debit Account	This account receives the debit when you process a Labor Cross Charge. The debit is received by the employee's organization. You must set up separate debit accounts with regular and overhead projects. You define these accounts on the Cross Charge tab of Configuration > Accounting > Company Settings.
Employee Type - Direct Account	You can set up multiple employee types in Vision. You can associate each employee type with a different direct account, as needed. This account receives the credit for total direct labor charges when you post employee timesheets. You define these accounts in Configuration > Accounting > Employee Types.
Employee Type - Indirect Account	You can set up multiple employee types in Vision. You can associate each employee type with a different indirect account, as needed. This account receives the credit for total indirect labor charges when you post employee timesheets. You define these accounts in Configuration > Accounting > Employee Types.
Tax Code Credit Account	You can set up multiple tax codes in Vision. You can associate each tax code with a different account, as needed. This account receives the credit when you process invoices, cash receipts, and journal entries using the associated tax code. You define these accounts in Configuration > Accounting > Taxes.
Tax Code Debit Account	You can set up multiple tax codes in Vision. You can associate each tax code with a different account, as needed. This account receives the debit when you process accounts payable vouchers, employee repayments, and employee expenses using the associated tax code. You define these accounts in Configuration > Accounting > Taxes.
Bank Code	You can set up multiple bank codes in Vision. Each bank code represents a different bank account maintained by your firm. You can associate each bank code with a different account, as needed. This account receives the credit or debit (depending on the transaction type, receipt or disbursement) when you process transaction files associated with the bank code. You define these accounts in Configuration > Accounting > Banks.
Liability Code	You can set up multiple liability codes in Vision and associate those codes with your vendor types. You can associate each liability code with a different account, as needed. This account receives the debit when you process accounts payable vouchers using the associated liability code. You define these accounts on the Liability Codes tab of Configuration > Accounting > Company AP.
Discount Code	You can set up multiple discount codes in Vision and associate those codes with your vendors. You can associate each discount code with a different account, as needed. This account receives the credit (for the discounted amount) when you process accounts payable vouchers using the associated discount code. You define these accounts on the Discount Codes tab of Configuration > Accounting > Company AP.
Invoice Mapping Accounts	You can link your invoice accounts to multiple accounts receivable accounts. When you post invoices, each of these accounts receives a debit for the total amount from the invoice accounts mapped to it. You define these accounts on the Invoice Mapping Accounts tab of Configuration > Accounting > Accounts Receivable.
Salaries Payable Account	If you are not posting net payroll directly to a bank, this account receives the credit for the net payroll amount (gross payroll minus withholdings) when you post payroll. You define this account on the General tab of Configuration > Payroll > General.
Payroll Credit Accounts (FICA, Bonus Cost, Other Cost)	These accounts receive debits during payroll processing. FICA — This account receives the debit for your firm's portion of FICA expenses. Bonus Cost — This account receives the debit for bonus payroll expenses. Other Pay Cost — This account receives the debit for other pay costs, such as payroll adjustments. You define these accounts in Configuration > Payroll > General.
Withholding Codes Credit Accounts	You can set up multiple withholding codes for the Vision Payroll application. You can associate each withholding code with a separate account, as needed. This account receives the credit for the amount of the withholding when you process payroll. You define these accounts in Configuration > Payroll > Withholding Codes.
Expense Categories	You can set up multiple expense categories for the Vision Expense application. You can associate each expense category with a separate account, as needed. This account receives the debit (for the amount charged to the expense category) when you post employee expense reports. You define these accounts in Configuration > Time & Expense > Expense Categories.