Employee Realization in Billing Overview

Use Employee Realization in Billing to allocate employee realization manually if you set up the Employee Realization Reporting feature to use the Period frequency.

When you use the Period frequency for calculating employee realization, you must run this employee realization allocation program on a regular basis (for example monthly or quarterly), or as needed to allocate actual employee realization amounts. The Employee Realization menu item displays on the Billing menu only if you turned on the Employee Realization Reporting feature in Configuration.

When you run the Employee Realization program in Billing, the posted invoices and billed timesheets that are included in the realization calculation are based on the projects and range of periods that you select on the Employee Realization Allocation form. You also choose whether or not to include labor adjustments and Interactive Billing modifications in the calculation. You can override the prorated billed revenue amounts by employee on the Employee Realization Allocation dialog box.

Warning:

Deltek recommends that you use either Interactive Billing/Batch Billing (Invoice frequency) or Employee Realization (Period frequency) to calculate employee realization for a project. Use one approach or the other, but not both. Allocating employee realization for one project in both Interactive Billing/Batch Billing and Employee Realization during the life of a project can result in inaccurate, unexpected realization amounts. This is because one calculation method uses the time records billed against the invoice and the other uses the time records in a specific period.

When you configure the Employee Realization feature to use Invoice frequency, employee realization is calculated when you create invoices in Interactive Billing or Batch Billing. If you do this, you do not need to run Employee Realization on the Billing menu.

Employee Realization Allocation

The Employee Realization Allocation dialog box in Billing > Interactive Billing and in Billing > Employee Realization has the same columns of information. However, the realization amounts are calculated differently:

• In Billing > Interactive Billing (Invoice frequency):

  Realization is calculated for the invoice that you are creating in Interactive Billing. The calculation includes employee-specific time and units billed against the invoice. The calculation uses only the invoice amounts that are associated with the revenue allocation general ledger accounts that are set up for the employee realization calculation in Employee Realization Reporting configuration.

• In Billing > Employee Realization (Period frequency):

  Invoices and timesheets are included in the realization calculation based on the projects and range of periods that you select on the Employee Realization Allocation form that initially displays in Billing > Employee Realization. You also choose whether or not to include labor adjustments and Interactive Billing modifications in the calculation. The calculation includes employee-specific time and units. The calculation uses only amounts that are associated with the revenue allocation general ledger accounts that are set up for the employee realization calculation in Employee Realization Reporting configuration.

Multicompany

If you use the Multicompany feature, only the realization for the active company is calculated when you run Employee Realization.