1
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Turn on pre-invoicing processing for a project and enter pre-invoice billing information.
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- On the Fees tab, set the fee method to
Current unit or fee.
- On the Pre-Invoice tab:
- Select the
Process Pre-Invoices check box so that Interactive Billing and Batch Billing will create a pre-invoice when you access them.
- Specify the pre-invoice template to use for the pre-invoice.
- Only the General, Fees, Misc, and Pre-Invoice tabs are enabled and apply to pre-invoices. Enter information on these tabs for the pre-invoice, including the fee amount on the Fees tab.
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- You select the
Current unit or fee fee method, the
Process Pre-Invoices check box, and a pre-invoice template in Billing Terms for a project.
- You enter $20,000 in the
Fee field on the Fees tab.
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2
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Create a pre-invoice and send it to a client.
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or
- In Interactive Billing, create and accept the pre-invoice or in Batch billing, process a final run type for pre-invoices.
- When you finish creating pre-invoices, clear the
Process Pre-Invoices check box so that Interactive Billing and Batch Billing will revert to creating regular invoices.
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In Interactive Billing, you generated and accepted pre-invoice 1 for $20,000.
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3
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Repeat steps 1 and 2 as needed to create more pre-invoices.
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See steps 1 and 2.
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You repeated steps 1 and 2 to create pre-invoice 2 for $30,000.
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4
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Enter a cash receipt for a partial or full payment that a client makes for a pre-invoice.
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- The pre-invoice receipt offset account (typically a liability account) that you entered on the Miscellaneous tab in
is credited when a cash receipt is posted for a pre-invoice.
- If you use phases and tasks (WBS2 and WBS3), the cash receipt is applied to the phase and task that is entered on the Pre-Invoice tab in Billing Terms for a project.
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The client paid pre-invoice 1, and you entered a cash receipt for $20,000 for it in Transaction Entry.
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5
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Create and send a regular final invoice to a client.
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or
- Before you do this, be sure that the
Process Pre-Invoices check box is cleared on the Pre-Invoice tab in Billing Terms for the project.
- Enter information for the invoice in the project's billing terms.
- The regular invoice does not have to use the
Current unit or fee fee method.
- You can include the unpaid pre-invoice fee amounts in the
Fee field in the Fees tab. Vision automatically cancels all unpaid pre-invoices when you create a regular invoice.
- Vision will deduct any paid pre-invoice fee amount that has been paid since the last regular invoice was generated from the regular invoice fee total.
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You create a regular invoice whose fee total is $50,000, with an amount due of $30,000:
- $50,000 — You entered this amount in the
Fee field on the Fees tab in Billing Terms. This amount includes the paid and unpaid pre-invoice fee amounts ($20,000 + $30,000 from the two pre-invoices).
- <$20,000> — This is the amount of pre-invoice 1 that the client paid. It is deducted automatically from the fee amount.
The unpaid pre-invoice 2 for $30,000 is canceled automatically by Vision when you created the final regular invoice.
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