Associating an Employee with Additional Companies

When you use Multicompany, you can associate an employee with more than one company.

To do this, you open the employee record in the Employee Info Center Detail View and select the New > Associate Employee with New Company option. This creates an additional employee record in the Vision database.

You can then associate the employee with another company, and specify new organization, payroll, and approval information for that company. However, this does not change the employee's designated home company, nor does it remove or delete any of the employee's information that is specific to any other associated companies.

If you associate the employee with another company, you must also assign an organization. The organizations available are based on the company that the current record is associated with. For example, if the company that you associate with the employee is German Engineering, the Organization lookup only includes organizations that are associated with German Engineering. You can assign one company and one organization to each individual employee record, but an employee can be associated with multiple companies and organizations.

There may also be occasions where you use employee options in Utilities > Key Conversions to combine employee records. If you select the Combine Existing Employees option and the new combined employee record is not associated with a company that the original employee record is associated with, a new company record is automatically added and associated with the employee.

Consider timesheet administration rights carefully when you associate more than one company with an employee. Use the Time tab of the Employee Info Center form to assign one of four security access rights to each employee: Staff, Group, Company, or System. This access level works with the Editing and Approval check boxes to determine what processing options are available to you.

The Company access right applies if your firm uses multiple companies. This setting allows users to open and print—and possibly edit and approve—timesheets belonging to the employees in a specific company. When you associate an employee with Company access rights to additional companies, the new records inherit the employee's access rights. If you change an employee's access rights from another setting to Company, all associated company records automatically update to apply Company access rights as well.