Process Direct Deposits

Use the direct deposit process to send employee expense payments to your employees' banks or other financial institutions.

Prerequisites: You must enter direct deposit information for employees before you process any direct deposits. You enter the direct deposit information in Employee Info Center.

To process direct deposits for employee expense payments, complete the following steps:

1. From the Vision Navigation menu, click Accounting > Employee Expenses > Payment Processing.
2. On the Employee Payment Processing form, clear the Create payments instead of direct deposit for this run option.
3. From the Payments to Include drop-down list, select one of the following options:
   • All
   • Printed Payments Only
   • Direct Deposit Only
4. Process checks for the selected payment run. When the process completes, the Employee Payment Processing form closes.
5. From the Vision Navigation menu, click Accounting > Employee Expenses > Direct Deposit.
6. On the Employee Direct Deposit Processing form, enter a date in the Effective Entry Date field. This is the date when entries are to be posted to employee accounts.
7. Select the Exclude runs already processed option to exclude previously processed runs from the list on the Employee Direct Deposit Processing form.
8. Click Report to review the Direct Deposit report for the selected run.
9. Click Bank Code Maintenance to modify direct deposit information for the bank codes associated with the selected run.
10. Click Process to create the files to send to each bank. Vision processes direct deposits for employees who were set up for direct deposit when this run was posted, and generates the direct deposit files using the names that appear in the Expense File Name field for each bank. The file names and locations can vary from session to session.
11. Review the files created and send them to the appropriate banks.