Field | Description |
Project
|
Enter the project to which you are charging time.
Depending on the settings chosen by your system administrator, the
Project field, the
Project Name field, or both display:
- If
Project displays, enter the project number.
- If
Project Name displays, enter the project name.
- If both fields display, enter the project number and the project name displays automatically.
You can enter a project number or name directly in the field, use the Quick Find feature, or click
to use the Project lookup.
|
Project Name
|
Enter the project to which you are charging time.
Depending on the settings chosen by your system administrator, the
Project field, the
Project Name field, or both display:
- If
Project displays, enter the project number.
- If
Project Name displays, enter the project name.
- If both fields display, enter the project number and the project name displays automatically.
You can enter a project number or name directly in the field, use the Quick Find feature, or click
to use the Project lookup.
|
Phase
|
Enter the phase to which you are charging time.
Depending on the settings chosen by your system administrator, the
Phase field, the
Phase Name field, or both display:
- If
Phase displays, enter the phase number.
- If
Phase Name displays, enter the phase name.
- If both fields display, enter the phase number and the phase name displays automatically.
You can enter a phase number or name directly in the field, use the Quick Find feature, or click
to use the Phase/Task lookup.
|
Phase Name
|
Enter the phase to which you are charging time.
Depending on the settings chosen by your system administrator, the
Phase field, the
Phase Name field, or both display:
- If
Phase displays, enter the phase number.
- If
Phase Name displays, enter the phase name.
- If both fields display, enter the phase number and the phase name displays automatically.
You can enter a phase number or name directly in the field, use the Quick Find feature, or click
to use the Phase/Task Lookup.
|
Task
|
Enter the task to which you are charging time.
Depending on the settings chosen by your system administrator, the
Task field, the
Task Name field, or both display:
- If
Task displays, enter the task number.
- If
Task Name displays, enter the task name.
- If both fields display, enter the task number and the task name displays automatically.
You can enter a task number or name directly in the field, use the Quick Find feature, or click
to use the Phase/Task lookup.
|
Task Name
|
Enter the task to which you are charging time.
Depending on the settings chosen by your system administrator, the
Task field, the
Task Name field, or both display:
- If
Task displays, enter the task number.
- If
Task Name displays, enter the task name.
- If both fields display, enter the task number and the task name displays automatically.
You can enter a task number or name directly in the field, use the Quick Find feature, or click
to use the Phase/Task lookup.
|
Labor Code
|
Enter the labor code to which you are charging time. This field displays if
Show Labor Code is selected on the Setup Tab of Company Timesheet Configuration.
You can enter a labor code directly in the field, use the Quick Find feature, or click
to use the Labor Code Lookup.
Your system administrator can set up default labor codes for individual Timesheet users. If one is defined for you, it automatically appears in the
Labor Code field on your timesheet, and you may or may not be allowed to change it. See the help topic about the Time tab of the Employee Info Center for more information.
If your system administrator or project manager defines budgeted labor codes for individual projects and you select a non-budgeted code, you might receive a warning or error message when you submit your timesheet.
- If you receive a warning, you can save the timesheet, but first verify that the labor code you have entered is appropriate for the project.
- If you receive an error, you must change the labor code.
|
Labor Category
|
This field automatically displays the labor category to which you are assigned—for example, Principle, Project Manager, or Engineer. Use the
Labor Category drop-down list to select a different labor category for a specific labor charge, if necessary.
This field displays under the following conditions:
- You are using the Vision Accounting, Vision Billing, or Vision Resource Planning applications.
-
Show Labor Category is selected on the Setup Tab of Company Timesheet Configuration.
|
Payroll Tax Locale
|
This field displays the project's payroll tax locale (for example, California, Massachusetts, or New York). If this field displays, employees can change the payroll tax locale.
Payroll tax locale information displays under the following conditions:
- You are using Vision Payroll and
Allow Project's tax locale to be overridden on Timesheet is selected in Payroll Configuration.
- The employee's
Locale Method is set to
Follow Project Locale on the Payroll tab of Employee Info Center.
|
Day/Date
|
These fields correspond to the calendar days in the selected timesheet period.
You can enter whole hours (1.00), partial hours (.50), or a combination of whole and partial hours (1.50).
Any hours that you enter in
Day/Date are classified as regular. Enter overtime hours in the
OT1 and
OT2 fields. When you enter overtime, the corresponding
Day/Date field is shaded.
If you are required to enter start/end times for hours worked, click
in
Day/Date to open the Timer dialog box, where you can select start/end times.
|
Regular
|
Enter the number of regular hours worked. You can enter whole hours (1.00), partial hours (.50), or a combination of whole and partial hours (1.50).
|
Ovt
|
Enter the number of overtime hours worked. You can enter whole hours (1.00), partial hours (.50), or a combination of whole and partial hours (1.50).
Your company can set a standard overtime rate (Ovt) and a secondary overtime rate (Ovt-2). If you do not know which rate to choose or how to enter overtime, see your system administrator.
This field displays if
Allow users to enter overtime is selected on the Setup Tab of Company Timesheet Configuration.
|
Ovt-2
|
Enter the number of secondary overtime hours worked. You can enter whole hours (1.00), partial hours (.50), or a combination of whole and partial hours (1.50).
Your company can set a standard overtime rate (Ovt) and a secondary overtime rate (Ovt-2). If you do not know which rate to choose or how to enter overtime, see your system administrator.
This field displays if
Allow users to enter overtime is selected on the Setup Tab of Company Timesheet Configuration.
|
Start/End Time
|
If you are required to, enter start/end times for hours worked. Select start/end times from the
Start/End Time drop-down lists or click
in the
Day/Date field.
This field displays under the following conditions:
-
Enable start/end time feature is selected on the Setup Tab of Company Timesheet Configuration.
-
Require Employee to Enter Start and End Times is selected on the Time tab of the Employee Info Center.
Depending on how
Limit timesheet entry to (tenth, quarter, half, whole) hour increment is configured on the Setup tab of Company Timesheet Configuration, Vision calculates your hours to the nearest tenth, quarter, half, or whole hour.
|
Comment
|
Enter a comment that applies to the hours charged for the selected day and project/phase/task/labor code combination.
Enter a comment directly in this field, or select an existing comment from the
Comment drop-down list, which includes:
- Comments previously entered on this timesheet.
- Comments copied from another timesheet.
- Global comments entered on the Global Comments tab of Company Timesheet Configuration.
When the
Allow Employee to enter meals and breaks option is selected on the Time tab of the Employee Info Center, you can click
Edit to access the Text Editor and enter information.
When the
Allow Employee to enter meals and breaks option is not selected, you can enter information either directly in the
Comment field or in the accompanying
Global Comments field. The formatting resets to plain text when you enter information directly in the
Comment field.
|
Status
|
If you are using the Timesheet Line Item Approval feature, the approval status of individual timesheet entries displays here:
Unapproved,
Approved,
Rejected, or
Approval not required.
To display the approval status for a timesheet entry, click in the corresponding
Day/Date field.
|
Meal Start/End Time
|
If you are required to, enter the start and end times for meals. Click the appropriate
Day/Date field and select start/end times from the
Meal Start/End Time drop-down lists. If your start/end times for meals and regular hours don't overlap, you can enter hours for both on the same line.
For example, you work eight regular hours on a single project, phase, task, labor code combination, and you take a thirty-minute meal break after the first four hours. You can:
- Enter the start/end times for the first four hours and meal break on the same line.
- Click
Copy to copy the project/phase/task/labor code/labor category values from the existing row to a new row.
- Enter start/end times for the remaining four regular hours in the new row.
This field displays under the following conditions:
-
Enable start/end time feature is selected on the Setup Tab of Company Timesheet Configuration.
-
Require Employee to Enter Start and End Times is selected on the Time tab of the Employee Info Center.
-
Allow Employee to Enter Meals and Breaks is selected on the Time tab of the Employee Info Center.
|
Number of Breaks Taken
|
If you are required to, enter the number of breaks you took. Click the appropriate
Day/Date field and enter the number of breaks taken.
This field displays under the following conditions:
-
Enable start/end time feature is selected on the Setup Tab of Company Timesheet Configuration.
-
Require Employee to Enter Start and End Times is selected on the Time tab of the Employee Info Center.
-
Allow Employee to Enter Meals and Breaks is selected on the Time tab of the Employee Info Center.
|
Meal-2 Start/End Time
|
If you are required to, enter the start and end times for any second meal time that you took. Click the appropriate
Day/Date field and select start/end times from the
Meal-2 Start/End Time drop-down lists.
If your start/end times for meals and regular hours don't overlap, you can enter hours for both on the same line.
For example, say you work twelve hours on a single project, phase, task, labor code. During that time, you take a thirty-minute meal break after every four hours. You can:
- Enter the first four hours and first meal break on one line.
- Click
Copy to copy the project/phase/task/labor code/labor category values from the existing row to a new row.
- Enter the second group of four hours and second meal break on the new line.
- Click
Copy to copy the project/phase/task/labor code/labor category values from the existing row to a new row.
- Record the four remaining hours on a third line.
This field displays under the following conditions:
-
Enable start/end time feature is selected on the Setup Tab of Company Timesheet Configuration.
-
Require Employee to Enter Start and End Times is selected on the Time tab of the Employee Info Center.
-
Allow Employee to Enter Meals and Breaks is selected on the Time tab of the Employee Info Center.
|