Enter each line item for the cash disbursement in a separate row in the grid.
Field | Description |
Description
|
Enter a description for the cash disbursement line item.
|
Project
|
Perform one of the following actions to enter the project number:
- In this field, enter all or part of the project number. Vision searches for matching records in your database. If only one possible match is found, Vision enters the record. If more than one possible match is found, Vision displays a list of all possible matches. Select the project from the list.
- Click
to display the lookup and select the project record.
|
Phase
|
Perform one of the following actions to enter the phase number:
- In this field, enter all or part of the phase number. Vision searches for matching records in your database. If only one possible match is found, Vision enters the record. If more than one possible match is found, Vision displays a list of all possible matches. Select the phase from the list.
- Click
to display the lookup and select the phase record.
|
Task
|
Perform one of the following actions to enter the task number:
- In this field, enter all or part of the task number. Vision searches for matching records in your database. If only one possible match is found, Vision enters the record. If more than one possible match is found, Vision displays a list of all possible matches. Select the task from the list.
- Click
to display the lookup and select the task record.
|
Account
|
Enter a general ledger account for the cash disbursement line item. The project type and account number
must be compatible. If the disbursement is for a regular project, enter a reimbursable or direct account. If the disbursement is for an overhead project, enter an indirect account.
Perform one of the following actions to enter the account number in this field:
- In the
Account field, enter all or part of the account number. Vision searches for matching records in your database. If only one possible match is found, Vision enters the record. If more than one possible match is found, Vision displays a list of all possible matches. Select the correct account from the list.
- Click
to display the lookup and select the account record.
- For expense transactions, this amount is charged to the project, task, and account combination.
- For labor transactions, this amount is charged to the employee, project, task, and labor code combination.
If you are using the Multicurrency feature and a currency has been specified for this account (on the General tab of the Accounts Info Center), the account is a foreign denominated account. All transactions affecting a foreign denominated account must be in the same currency.
|
Net Amount
|
This field displays only if the
Enable Tax Auditing Feature check box is selected on the Tax Auditing tab in
.
Enter the disbursement item's net amount that does not include the tax amount. After you enter an amount in this field, a tax amount is calculated automatically and prefills in the
Total Tax Amount field if there were any default tax codes entered in the
Default Taxes grid on the New File dialog box. (This dialog box displayed when you entered a new transaction file for the cash disbursement transaction entry.)
If you change the amount in the
Amount field, the amount in the
Net Amount field is recalculated automatically.
|
Total Tax Amount
|
This field displays only if the
Enable Tax Auditing Feature check box is selected on the Tax Auditing tab in
.
This field prefills with the calculated tax amount for a disbursement item after you enter an amount in the
Net Amount field. The calculation is based on the net amount and the default tax codes that were entered on the New File dialog box when you created the transaction file for the cash disbursement.
The tax amount that is automatically calculated, or the
0.00 that displays in this field if no tax codes are entered, is a blue underlined hyperlink. Click the hyperlink to open the Tax Codes dialog box where you can change the tax codes to recalculate the taxes. You can also directly change the tax amounts. When you change the amount in the
Total Tax Amount field, the amount in the
Amount field in the grid is updated automatically.
|
Amount
|
If you do not use the Tax Auditing feature, enter the amount of the disbursement item.
If you use the Tax Auditing feature (the Enable Tax Auditing Feature check box is selected on the Tax Auditing tab in
), the
Amount field prefills with the sum of the amounts from the
Net Amount field and the Total Tax Amount field. This is the total amount for the disbursement item.
If you change the amount in the
Amount field, the amounts in the
Net Amount and
Total Tax Amount fields are recalculated.
|
Exchange Override Rate
|
If you use the Multicurrency feature, you can use this field to override the exchange rate for a single line item. Vision stores each transaction amount that you enter in the currency that you selected on the New File dialog box. Vision also stores the amount in the functional currency of the company that owns (via organization structure) the project, phase, or task charged for the transaction. If the transaction currency and functional currency differ, Vision uses the daily exchange rates that you establish in Configuration to calculate the amount in the functional currency. Usually, a transaction is recorded using the exchange rate in effect on the date the transaction took place, unless you specify an override in this field.
|
Due to Company
|
Vision enables this field if you use the Multicompany feature and an intercompany account is selected in the
Account field. Use this drop-down to select the company to which the account balance is due. The drop-down lists all companies other than the company that owns the project/phase/task.
If you are also using the Intercompany Billing feature, within Multicompany, it is possible for your company to generate intercompany invoices and Accounts Payable vouchers. In this case, the
Due to Company field is filled in with the name of the company to which the balance is due. You must also enter a Due To company on any record associated with an
Account defined in the Intercompany Billing feature.
- This field is required when you select an account that is defined as a journal entry account or transfer cost account within the Intercompany Billing feature.
- This field is available but not required when you enter an account associated with a tax code defined within intercompany billing.
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