Income Statement General Tab

Use the General tab to select report options for the Income Statement report and to save sets of options for reuse.

Contents

Field	Description
Report Name	You can change the default report name.
Group Table	If you want to use an account group to organize the account information in the report, select the group in Group Table.
Account Base Rollup	Use Account Base Rollup to summarize account information based on specific digits of the account number. For example, you could consolidate information for all accounts that share the same first two digits or for accounts that share the final two digits. If you summarize accounts, the report displays the name of the first account in the range of summarized accounts as the name for the summarized data. This is true even if no amount is posted to that account. The Account Base Rollup slider box shows the format of your firm’s account numbers (for example, 123.45 for a five-digit account number with a period separating the first three digits from the last two). To roll up account numbers, drag a slider to cover the characters that you want rolled up. You can drag a slider from the left side of the slider box, the right side, or both sides.
Print Account Groups with Zero Balance	Select this check box to print an income statement that includes account groups that have a zero balance. This check box is available only when you select an account group table in the Group Table field. If you select this option, it is recommended that you select Account Group as the first or second sort level (after Account Type) on the Sorting/Grouping tab of the Options dialog box. This option is primarily for European firms that have a legal requirement to produce balance sheets and income statements that show account groups with a zero balance.
Organization Lookup	If your firm uses organizations in Vision and you want to generate the report for selected organizations rather than for the whole company, click in Organization Lookup to display the Organization Lookup dialog box. In that dialog box, select the organizations for the report. If you use the Multicompany feature, the default is the organizations in the active company, but you can change that setting. For the Consolidated Income Statement, this option is not available. Instead, you select a consolidation group.
Consolidation Group Lookup	If you want to generate the consolidated version of the report, select the consolidation group for which you want to generate it. If you use the Multicompany feature, you can generate a consolidated report that combines financial data from multiple companies in your enterprise that are members of a consolidation group. Before you can select a consolidation group in Consolidation Group Lookup, you must run the consolidation process in Accounting. If you use the Multicurrency feature, the report displays amounts in the currency specified for the consolidation group.
Cash Basis	Select this option to generate the cash-basis version of the report. This option is not available if the cash-basis reporting feature is not enabled.
Use Summary Table	Because of the calculations involved, it may take longer to generate an Income Statement than it does for most other reports. This is particularly true for large databases. To get the best performance, run the Refresh GL Summary Table utility and select the Use Summary Table check box on the General tab in the Options dialog box for the report before you generate the Income Statement. Recommendation: The Refresh GL Summary Table utility calculates and stores the financial data needed for this report in a summary table. We recommend that you schedule the Refresh GL Summary Table utility to run after business hours each night, so that financial reports printed the next day show current data as of close of business the day before. Use Summary Table is disabled until you run the Refresh GL Summary Table utility the first time. Thereafter, the check box label includes the date on which the utility was last run (for example, Use Summary Table (Updated: 4/5/13 12:09PM) ).
Account Subtotal	Select this check box to display a subtotal row for each group of related accounts, based on the number of account digits that they share. You specify the number of digits to compare in Digit. For example, if you enter 2 in Digit, the report displays a subtotal row for each set of account numbers that begin with the same two digits. If you have accounts 101.00, 102.00, 103.00, and 104.00, the report displays a subtotal row for this set of accounts.
Digit	If you selected Account Subtotal, enter the number of beginning digits that the accounts to be subtotaled must share.
Label	If you selected Account Subtotal, enter a label for the subtotal row. Most firms use Subtotal for the label.
Hide Account Number	Select this check box to hide account numbers and display only account names. If you do not select this check box, the report displays both the account numbers and account names.
% of	Specify how Vision calculates the percentages on the report. Vision can calculate the values in percentage columns by comparing account balances to any of the following: Total Revenue Revenue Less Reimbursables Total Expenses Total Operating Expenses (the sum of the total reimbursables, direct expenses, and indirect expenses) Direct Labor

General Ledger Budgets or Groups Grid

Use this grid to view the general ledger budgets or groups that are available to include in the report.

Field	Description
Use Detail Budget	Select this option if you want to select individual budgets to include in the report. This option displays if the Available for Reporting option is selected in Accounting > Budgeting > General Ledger Group. To select multiple budgets that are listed in consecutive rows, hold down the SHIFT key and click the first and last budgets in the group. To select multiple budgets that are not listed in consecutive rows, hold down the CTRL key and click each budget.
Use Budget Group	Select this option to include all detail budgets associated with the selected budget group in the report. This allows you to select one budget group that defines all the associated detail budgets rather than several individual budgets. This option displays if the Available for Reporting option is selected in Accounting > Budgeting > General Ledger Group. To select multiple budget groups that are listed in consecutive rows, hold down the SHIFT key and click the first and last groups. To select multiple budget groups that are not listed in consecutive rows, hold down the CTRL key and click each budget.
Company	If you use the Multicompany feature, this column displays the identifier of the company for which the budget was created.
Year	This field displays the year to which the budget applies.
Budget Name	This field displays the name of the budget.
Display Amounts in Presentation Currency	Select this check box to display all amounts in a single presentation currency. Select the presentation currency in Presentation Currency. In Exchange Rate as of, enter the date you want Vision to use to select the exchange rates when it converts other currencies to the presentation currency.
Presentation Currency	If you select Display Amounts in Presentation Currency, select the presentation currency for the report in Presentation Currency. The drop-down list contains the currencies that are enabled for your enterprise.
Exchange Rate as of	If you select Display Amounts in Presentation Currency, enter the date you want Vision to use to select the exchange rates when it converts other currencies to the presentation currency. Vision uses the exchange rates from the daily exchange rate table for the date you specify.