Amortizing Prepaid Items
You can enter asset items in Vision for prepaid items, such as general liability insurance, that will be amortized when you run Depreciation Processing in the Asset Management application.
Having Vision automatically process amortization for prepaid items through the Asset Management and Equipment Info Center applications is an alternative to creating recurring journal entries for prepaid items.
You create prepaid items (asset items entered in Vision) from purchasing items with a category type of Capital Item. To clearly identify prepaid items so that you can exclude them from asset item reports, Deltek recommends that you create a separate purchasing item category for prepaid asset items in Purchasing & Inventory Company Settings Configuration.
Vision uses the straight-line depreciation method for amortizing prepaid items. In the Equipment Info Center, you identify an asset item as a prepaid item by selecting Prepaid in the Calculation field on the GL Book tab.
Before You Can Amortize Prepaid Items Using Depreciation Processing
You must complete the following information before you can amortize prepaid items in Depreciation Processing:
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Create a prepaid asset item in the Equipment Info Center in one of the following ways:
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GL Cost tab in the Equipment Info Center | If the prepaid asset item was automatically created from a purchase order or AP voucher, the cost for it prefills in the Acquisition Cost grid on the GL Cost tab in the Equipment Info Center.
If you manually entered a prepaid asset item directly in the Equipment Info Center, enter the acquisition cost for it. The acquisition cost is used to calculate the amortization basis for your GL book and any additional books that you set up. On the Additional Book tab, you can enter additional information to change the amortization basis for additional books. |
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GL Book tab in the Equipment Info Center |
Enter the following information:
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Additional Books tab in the Equipment Info Center | If you set up any additional books to calculate depreciation or amortization differently from your general ledger book, entries from the GL Book tab prefill on the Additional Books tab for additional books. You can change some of the prefilled information as needed, and enter additional amounts to affect the amortization basis. |
Processing Amortization
You process monthly amortization for your GL book and any additional books in
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