Contents of the Payroll Contribution Setup Form

Use the grid to create new payroll contribution codes.

Contribution grid

Field	Description
Contribution Drop-down	Click the drop-down arrow on a grid header to complete any of the following actions: To print grid data, click Print. On the Print Preview form, click File > Print to send the grid data to your default printer. To export grid data to an Excel spreadsheet, click Export to Excel. When Microsoft Excel opens, use its features to modify, print, or email the grid data, or to save the spreadsheet file locally. To turn on grouping for a grid, click Enable Grouping. When a field displays with the instruction: "Drag a column header here to group by that column," drag and drop column headers into the field, in the sequence that you want them to display. Not all options are available on all grids.
Edit	Click this option to open the Payroll Contribution Setup dialog and edit a contribution.
Insert	Click this option to add a contribution to the Contributions grid.
Copy	Click this option to copy a contribution from one row on the Contributions grid to a new row on the grid.
Delete	Click this option to delete a contribution code from the Contributions grid.
Code	Enter the contribution code. This code displays on the printed check and in the Employee Info Center. In addition to alphanumeric characters, Vision accepts dashes, underscores, and periods in this field. If your firm uses the Multicompany feature, payroll contribution codes must be unique across all companies in your enterprise.
Description	Enter a name or description for the contribution.
Credit Account	Enter the expense or liability (or asset) account number to credit for amounts contributed, or click and select the account on the Account lookup. When you post payroll, Vision credits the account entered in this field. If you enter an expense account in this field, you must also enter a project number and, if applicable, phase and task numbers. For example, if you select an indirect expense account, you must enter the appropriate overhead project number in the Project field.
Project	Enter the project to associate with the expense credit account or click and select a project. This field displays if you enter an expense account in the Credit Account field. If this field displays, Vision requires entry of a project with the appropriate charge type (for example, an indirect expense account requires an overhead project charge type).
Phase	Enter the phase to associate with the expense credit account or click and select a phase.
Task	Enter the task to associate with the expense credit account or click and select a task.
Debit account	Enter the indirect expense, balance sheet or below the line account number to debit for amounts contributed, or click and select the account on the Account lookup. When you post payroll, Vision debits the account entered in this field. For example, enter an employer expense for SUI indirect expense account. Depending on the type of account you enter in this field, you must also select a project of the appropriate charge type. For example, if you enter an indirect expense account in this field, you must also enter an indirect or overhead project number and, if applicable, phase and task numbers.
Project	Enter the project to associate with the expense debit account or click and select a project. This field's display depends on the account you select in the Debit Account field. For example, the field displays if you enter an indirect expense account in the Debit Account field. If this field displays, Vision requires entry of a project with the appropriate charge type (for example, an indirect expense account requires an overhead or indirect project charge type).
Phase	Enter the phase to associate with the expense debit account or click and select a phase.
Task	Enter the phase to associate with the expense debit account or click and select a task.
Method	Select the method that Vision should use to calculate the contribution. Percent of employee wages — Select this method to calculate the employer contribution as a percent of an employee’s wages. The wages would calculate as gross wages less 125 cafeteria (if the Exclude cafeteria plan amounts option is checked), less 401k (if the Exclude 401(k) amounts option is checked)) less any information entered in the Additional Deductions from Wages grid, less other pay amounts, if Other Pay amounts are checked in the Deduct before calculating withholding area. The calculation for this method is not dependant on the amount the employee had withheld. For example, you could set up a contribution for State Unemployment Insurance as 7% of gross wages (by entering 7.00 in the Amount/Percent field). If the employee’s salary is $1,000, Vision would calculate $70 for this contribution. Percent of employee withholding — Select this method to calculate the employer contribution as a percent of the employee’s withholding. You must select a withholding from the Withholding field when using this method. For example, you could set up a contribution to match 50% of the employee's withholding amount for 401k (by selecting 401k withholding from the Withholding field and entering 50.00 in the Amount/Percent field). If an employee’s wages are $1,000 and she is contributing 10% or $100, Vision calculates the contribution as 50% of $100, which is $50. If this contribution has a cap on matching set at 6% (6.00 entered in the Matching rate cap field), then Vision would calculate 6% of 1,000 ($60) and then 50% of $60 ($30). Vision would set the employer contribution to $30. Fixed amount — Select this method to set the employer contribution as a flat dollar amount. For example, if you want to track the employer portion of health care costs, you can enter a fixed amount for each type of employee (family, single, other). Lesser of employee withholding or wages — Select this method to arrive at the employer contribution amount using a formula to take a given employee withholding (for example an employee's 401(k) contribution) multiplied by the employer's matching percent rate (in the Amount/Percent field) and compare it to gross wages multiplied by the maximum percentage of total wages allowed by your firm. This maximum percentage is determined by the value entered in the Matching rate cap field. Vision compares these two amounts, selects the lesser of these two amounts to arrive at the employer contribution amount. For example, if your gross wages are $1000 and you have a withholding set for 401(k) employee contributions that are 10% of wages, Vision calculates the withholding amount to be $100. In this example the employer's percentage rate is set to 50% in the Amount/Percent field and the Matching Rate Cap value is set to 6% in Payroll Contribution Setup. Using this method with this information, Vision arrives at the employer contribution amount as follows: Step 1: 50% of $100 = $50 Step 2: 6% of $1,000 = $60 Step 3: Since $50 is less than $60, we'll use $50
Withholding	Select a withholding to use when calculating the current contribution amount. If you select a withholding from this field, then the taxable wages for the contribution will match the taxable wages of the withholding specified. The Withholding field displays if Percent of employee withholding or Lesser of employee withholding or wages is selected from the Method field.
Matching rate table	Select a contribution rate table to use to determine your firm's employer contribution matching amount when different matching percentages are applied to different percentages of deferred compensation. This would be the case if you match 100% of an employee's contribution up to the first 3% of wages that the employee defers, and then match 50% up to 5%. If a Matching rate table is selected, this overrides any value entered in the Amount/Percent field on the Payroll Contribution Setup form.
Amount/percent	Enter the amount or percent to use when calculating the contribution. How Vision uses the value entered here depends on the method that you selected from the Method field. When you enter contribution information for individual employees in the Employer Contribution grid of the Payroll tab in Employee Info Center. You can override the company-wide method for calculating a contribution by specifying an amount or percentage for the employee.
Rate cap	Use this field if you have selected to calculate your employer contribution based on the employee's withholdings (Percent of employee withholdings, or Lesser of employee withholding or wages selected from the Method field), and you want to set a maximum limit for the amount you contribute. Enter the maximum amount to contribute in this field. For example, you may match 100% of your employees withholdings up to 6% of the employee wages. If you establish a maximum of 6% of a given employee's wages and that employee contributes 10% of his wages, your contribution still remains 6%.
Wage base	The preceding employee wage limit which this contribution is not applied. For example, in some states you are only subject to State Unemployment Insurance for employee salary up to a certain wage base. For example, if you enter 20,000.00 in this field, after an employee's wages subject to this contribution (gross less any deductions) reaches $20,000, Vision no longer contributes the percentage or amount specified. If the year-to-date gross pay is $19,000 before the current payroll run, and the current gross is $2,000, Vision applies the contribution to the first $1,000 only.
Overall limit	Enter the maximum contribution amount for this contribution, per employee. For example, enter the company-wide maximum for 401(k) matching. You can override this limit per employee on the Employer Contribution grid of the Payroll tab in Employee Info Center.
Default for new employee	Select this option to set up this contribution for all new employees that will be entered in the Employee Info Center going forward. Adding a new default contribution for existing employees must be done on an individual basis, on the Employer Contribution grid of the Payroll tab in the Employee Info Center. If you select this option, you can still suppress (make inactive) or delete the contribution on the Employer Contribution grid of the Payroll tab in Employee Info Center.
Inactivate	Select this option to exclude the contribution for all employees when processing future payroll runs. Selecting this option also stops the tracking of applicable or gross pay basis wages. You can also inactivate a contribution on a per-employee basis in the Active field on the Employer Contribution grid of the Payroll tab in Employee Info Center. Be aware that the setting in the Employee Info Center overrides this company-wide setting. For example, if you select this option to inactivate the contribution on a company-wide basis, but select Active for the contribution from an employee's Employee Info Center record, the contribution is active.
Exclude 401(k)	If you select this option, Vision considers wages minus 40l(k) deductions as gross pay subject to contribution. Do not select this option if you want Vision to consider wages including 401(k) deductions as gross pay subject to contribution. Vision disables this option if you select a withholding from the Withholding field. When a withholding is specified, Vision uses the wages associated with the withholding to calculate the contribution. If you select this option, 401(k) amounts are also excluded from the wage base (if you enter one).
Exclude cafeteria	If you select this option, Vision considers wages minus 125/Cafeteria deductions as gross pay subject to withholding. Do not select this option if you want Vision to consider wages including 125/Cafeteria deductions as gross pay subject to withholding. Vision disables this option if you select a withholding from the Withholding field. When a withholding is specified, Vision uses the wages associated with the withholding to calculate the contribution. If you select this option, 125/Cafeteria amounts are also excluded from the wage base (if you enter one).
Reset limit	Select this option to reset the amount contributed against any limit set up for the employee at the time of the W-2 year initialization. Selecting this option allows limits set up for employees to automatically be restarted at the beginning of a new W-2 year. If you do not select this option, Vision continues to contribute the amount or percentage until the specified limit is reached.
Default to zero for bonus	Select this option to exclude this contribution from bonus payrolls. If you select this option, you can still enter an override amount during payroll processing on the Withholdings grid of the Payroll Processing form. For example, medical insurance is not typically withheld on a bonus payment.
W-2 Box	Select the box in which you want this contribution to print on the W-2 form. Select None if you do not want to print the contribution.