Labor Code Tables Overview

Use Labor Code tables to assign billing rates according to the labor code to which the employee posted time. Labor Code tables are the only billing tables that let you capture multiple billing rates for the same person on the same job, based on the activity associated with the hours.

Small companies often use Labor Code tables, especially when one employee shares multiple roles. For example, one employee may be both a Project Manager and a Principal on a particular project, but the employee cannot bill all hours worked on the project at the Principal rate. In this case, you can set up a labor code table assigning different rates for the Project Manager and the Principal. Deltek recommends cautious use of labor codes for this purpose. While a labor code allows you to easily specify the billing rate for one type of labor throughout your company regardless of the employee or labor category, its inadvertent or improper use has potentially serious consequences.

Deltek recommends cautious use of labor codes for this purpose. While a labor code allows you to specify the billing rate for one type of labor throughout your company regardless of the employee or labor category, its inadvertent or improper use has potentially serious consequences. Labor codes at your company may be numerous and complex, with subtle differences among them. Any employee filling out a timesheet can select from all labor codes in your company. Review your company's system for screening labor code use, and consider using a labor rate or labor category table instead.

A Single Employee Can Have Different Rates

Although labor code tables are the only tables that allow you to capture different rates based on the activity associated with hours, a single employee can also have different rates in the following scenarios:

• If your firm uses the By Category method of billing labor (established in the Labor Method field on the Labor tab of the Billing Terms form) and allows the employee to change the category on a timesheet.
• If effective dates are in use for a particular employee.

Access and Roles

Access to the Labor Code Tables form depends on your role. The access rights granted to your role from the General and Record Access tabs of Role Security determine your access to all billing rate tables.