Bill Processing Overview

After you complete billing setup steps and establish billing terms for projects that you want to bill, you can process invoices to send to your clients.

Billing includes two distinct bill processing features. In Interactive Billing, you review your invoices one at a time, modify the transactions that are to be billed and, if needed, change invoice formatting before processing the final bill. In Batch Billing, you generate and print a group of final or draft invoices at one time. If your firm generates a lot of bills, Deltek recommends that you create draft invoices in Batch Billing and then create final invoices in Interactive Billing.

For invoices that you send to a client, you must enter and post an invoice file.

  • If you do not own Vision Billing, you can create your invoice in a word processing program, and then enter and post the invoice file in the Vision Transaction Center.
  • If you use Vision Billing to create your invoices, Vision automatically creates the transaction file when you accept the invoice. You can then access and post that file in the Transaction Center.

Security

Record level security defines a user's security rights by assigning access to specific rows of data based on certain criteria.

If your security role is configured with Billing selected under Apply Project access to on the Record Access tab of the Roles form, then the following apply:

  • You can access all projects to which your role has Billing Security rights, such as Allow Delete.
  • If you attempt to select a project that you are not authorized to access, Vision displays a message to explain that your security role does not have access.

Multicurrency

If your company uses the Multicurrency feature, there are several considerations you should be aware of related to creating invoices, such as the ability to generate invoices in any currency that has been established in Vision and to manage a project in one currency, but bill the project in a separate currency.

Multicompany

If your company uses the Multicompany feature, there are several considerations you should be aware of related to using Vision Billing. For example, you set up Billing options by company, and lower levels of the Work Breakdown Structure (phases, tasks) for any project may belong to different companies.

During invoice processing, Vision includes for billing all projects owned by the active company. This is true even if the active company that owns a project does not own one or more of the phases or tasks in the WBS or one of the projects in a billing group whose main project is owned by the active company.

If your company uses both Multicompany and Multicurrency, having different elements of the WBS owned by different companies may also have currency implications related to Billing.

Related Topics:

  • Billing Invoices
    An invoice is a bill generated from expenses and fees charged to a project or billing group. The elements included on an invoice depend on the settings that you specify in Billing Terms and in Billing Session options. To alter the standard Vision formatting of an invoice, you create your own format in the Invoice Template Editor.
  • Displaying Leading Zeros in Invoice Numbers
    If your firm configured Vision to display leading zeros in invoice numbers, you can still choose whether or not to display the leading zeros on reports, on invoices, and on the Billing Backup report.
  • Billing Backup Report and Billing Terms
    The Billing Backup report provides the full transaction detail behind a given invoice.
  • The Billing Backup Report and the Invoice Review Process
    You can show expenses, consultant expenses, and unit expenses on the Billing Backup report for draft invoices even if these expenses are not being billed on the final invoice.
  • Billing Session Options
    When you display the Interactive Billing form or Batch Billing form, you first define billing session options. The Billing Session Options dialog box displays automatically.
  • Pre-Invoices Overview
    The Pre-Invoices feature allows you to produce a "request for payment" invoice that is not recorded in the general ledger.
  • Interactive Billing Overview
    Use Interactive Billing when you need to generate invoices one at a time, to ensure that each invoice contains the appropriate charges and related information.
  • Invoice Approval Overview
    Invoice approval is an optional feature that enables your company to set up an approval process for client invoices that must be completed before the invoices can be accepted and posted.
  • Batch Billing Overview
    For a group of invoices, use Batch Billing to print draft invoices, accept and print final invoices, submit invoices for approval, or accept approved invoices.
  • Writing Off Bad Debt
    There are four methods in Vision for writing off a bad debt on an outstanding invoice. The four methods reflect different philosophies, but their effects on company-wide profit or loss are the same.
  • Updating Billed-to-Date Amounts
    You can update billed-to-date amounts in Vision to adjust the actual billed-to-date amounts calculated by Vision for a project or projects, or to change previous fee billed on an invoice.
Parent Topic: Billing Overview