Equipment Info Center Overview

Use the Equipment Info Center to track asset items (capital items) for overhead projects and equipment items for regular projects.

The Equipment Info Center is available only if you have the Purchasing application or the Asset Management application activated in Vision.

Asset Items

Equipment items for overhead projects are referred to as asset items. Asset items are capitalized and depreciated over time. In the Equipment Info Center, you maintain the information for calculating depreciation and assign employees to asset items. You use the Asset Management application to process depreciation, transfer or split asset items, dispose of the asset items, and review asset item history and summary information. You can also have prepaid items in the Equipment Info Center, such as general liability insurance, for which you can amortize the cost over time using the Asset Management application.

Equipment Items

Equipment items for regular projects are referred to as equipment items. These cannot be depreciated in the Asset Management application. Equipment items can be items that are billable to a client, which you do not depreciate.

Creating Asset Items and Equipment Items

Vision can automatically create asset items and equipment items from the line items that you enter for:

• AP vouchers (only asset items, not equipment items)
• Purchase orders
• Change orders
• Release orders for blanket purchase orders

You can also create asset items and equipment items directly in the Equipment Info Center.

Purchasing Items Used to Create Asset Items and Equipment Items

Regardless of where you create asset items and equipment items in Vision, all items are created from purchasing items that you set up in Purchasing & Inventory Configuration whose category type is either Capital Items or Equipment.

• Equipment items that you create from a purchasing item with a category type of Capital Items are "asset items" that can be depreciated in the Asset Management application.
• Equipment items that you create from a purchasing item with a category type of Equipment are "equipment items" that cannot be depreciated.

Viewing Asset Items and Equipment Items

On the Equipment tab in Accounting > Project Review, you can view all the asset items and equipment items that are assigned to a project.

You can view summary and history information about a given asset in Asset Management > Asset Review.

Asset Item and Equipment Item Reporting

You can access the following asset item and equipment item reports in Reporting > Equipment and in Info Center > Equipment:

• Asset Detail
• Asset Summary
• Equipment List

You can also produce reports or a Microsoft Excel spreadsheets that contain asset item and equipment item data from the List View in the Equipment Info Center. When you click List View on the toolbar of the Equipment Info Center form and change the view to a list (grid), you can click the Equipment down-arrow in the grid toolbar to access the options to print or export the grid contents to Excel.

Multicurrency

If you use multiple currencies in Vision, all the currency values that are displayed in the Equipment Info Center and the Asset Management application are in the functional currency of the active (current) company that you have open on the screen.