Use the fields and options on the form to enter the historical data for accounts payable vouchers.
Header Information
Field
Description
Vendor
Select the vendor for whom to enter historical data.
Invoice Date
Enter the vendor's invoice date for this voucher.
Invoice Number
Enter the vendor's invoice number for this voucher.
Voucher Date
Enter the date on which this voucher was entered.
Address
Select the voucher's address from the drop-down box.
Payment Date
Enter the desired payment date for the voucher.
AP Liability
Enter the Accounts Payable liability code associated with this voucher.
Bank
Enter the bank code associated with this voucher.
Voucher Balance
This field displays the total balance for this voucher. Vision calculates this balance by subtracting any payments made to this voucher from the sum of the voucher lines.
Grid Options
Field
Description
Insert
To insert a new row, click this option.
Copy
To copy a row, select the row that contains the entry that you want to copy and click this option. Modify the entry as necessary and save the new entry.
Delete
To delete the entry from the grid, select the row containing the entry you want to delete and click this option.
Voucher Lines Grid Fields
Field
Description
Voucher Lines
Use this grid to enter additional voucher records for the selected vendor.
Line
Enter the line information.
Description
Enter a voucher description.
Project
Select the project associated with the voucher.
Phase
If applicable, the phase associated with the project displays in this field.
Task
If applicable, the task associated with the project displays in this field.
Account
Select the account associated with the voucher.
Amount
Enter the amount of the voucher.
Total
Vision automatically adds the amounts of the new vouchers to the figure in the
Total field at the bottom of the
Amount column.
Payments Grid Fields
Field
Description
Line
Enter the line information.
Check
Enter the check information.
Date
Select the date of the check.
Amount
Enter the payment amount of the check.
Total
Vision automatically adds the amounts of the new voucher payments to the figure in the
Total field at the bottom of the
Amount column.