Field | Description |
Journal Entry Information drop-down
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Click the drop-down arrow on a grid header to complete any of the following actions:
- To print grid data, click
Print. On the Print Preview form, click
to send the grid data to your default printer.
- To export grid data to an Excel spreadsheet, click
Export to Excel. When Microsoft Excel opens, use its features to modify, print, or email the grid data, or to save the spreadsheet file locally.
- To turn on grouping for a grid, click
Enable Grouping. When a field displays with the instruction: "Drag a column header here to group by that column," drag and drop column headers into the field, in the sequence that you want them to display.
Not all options are available on all grids.
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Company
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This column displays the name of the company for which you are entering journal entry information. The grid contains a row for each company in your enterprise. Vision uses information from different rows to create journal entries between originating and target companies.
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Transfer To Debit Account
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Click
and select the account you want Vision to debit when it transfers a regular expense from the target company to the originating company.
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Transfer From Credit Account
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Click
and select the account you want Vision to credit when it transfers a regular expense from the target company to the originating company.
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Journal Entry Credit Account
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If you selected
Create Journal Entry, click
, and select the account to receive the credit entry when this company is the company that posted the expense (the originating company).
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Journal Entry Debit Account
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If you selected
Create Journal Entry, click
, and select the account to receive the debit entry when this company is the project's company (the target company).
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Rate Method
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If you selected
Create Journal Entry, select one of the following rate methods for the company:
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Multiplier — Select this option to calculate intercompany charges for regular expenses based on cost and a cost multiplier.
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Billing Terms — Select this option to calculate intercompany charges for regular expenses based on the project's billing terms. If no billing terms exist for the project, Vision uses the reporting default billing terms specified in Billing Configuration. Specify a multiplier for this method if you want to apply a discount or premium to the normal billing rate defined in the billing terms.
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By Account — Select this option to calculate intercompany charges for regular expenses based on an expense account billing rate table. Specify the billing rate table in
Rate Table.You can specify a multiplier for this method if you want to apply a discount or premium to the normal billing rates defined in the rate table.
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By Category — Select this option to calculate intercompany charges for regular expenses based on an expense category billing rate table. Specify the billing rate table in
Rate Table.You can specify a multiplier for this method if you want to apply a discount or premium to the normal billing rates defined in the rate table.
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By Vendor — Select this option to calculate intercompany charges for regular expenses based on an expense by vendor code billing rate table. Specify the billing rate table in
Rate Table.You can specify a multiplier for this method if you want to apply a discount or premium to the normal billing rates defined in the rate table.
If you want to use a different rate method for transactions between specific companies, you can specify that method in the
Journal Entry Override grid. You can also override this global rate method for a specific project on the Intercompany Billing tab of the Project Info Center.
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Rate Table
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If you selected
By Account,
By Category, or
By Vendor in
Rate Method, select the expense account, expense category, or expense by vendor table in this field.
Note that if the user configuring intercompany billing has not been given access to all billing rate tables in role security, only the rate tables to which their role has access are available for selection.
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Multiplier
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If you selected
Create Journal Entry, enter the default global multiplier for the company. You can apply a multiplier regardless of the rate method you select. Enter
1.00 if you do not want to apply a multiplier.
Note that a 0.00 multiplier means that the cost or billing amount will be multiplied by 0.
If you want to use different global multipliers for transactions between specific companies, you can specify those multipliers in the
Journal Entry Override grid. You can also override this global multiplier for a specific project on the Intercompany Billing tab of the Project Info Center. In addition, if you select
Multiplier or one of the rate table methods in
Rate Method, you can override this multiplier at the organization level on the Intercompany Billing tab of the Individual Organization Setup form.
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