Run Intercompany Billing Final Run with Detailed Subledgers

After you check the results of the draft run, review the draft intercompany invoices, and make any necessary corrections, you can complete the final run for the Intercompany Billing process.

To run the Intercompany Billing process in final mode, complete the following steps:

1. From the Vision Navigation menu, click Accounting > Intercompany Billing.
2. On the General tab of the Intercompany Billing form, complete the following actions:
   1. Set the Run Type option to Final.
   2. Optional. Update the text in the Run Description field.
   3. Use the Show posting logs for option to select the kind of posting logs you want to see.
   4. For the Show posting logs from option, select a starting accounting period and ending accounting period. Only posting logs containing intercompany transactions from this range of accounting periods display on the form.
   5. Select one or more posting logs.
3. Optional. On the Posting Information tab, select the Post intercompany transactions as they are generated (do not create a transaction file) option to post immediately.
4. Optional. On the Posting Information tab, select the Replace existing unposted intercompany billing files of same file names option to update existing unposted files with newer versions.
5. Click Run to run the Intercompany Billing process. When you do so, Vision deletes any existing draft data and creates a sequence number for the file. Vision also completes the following actions:
   • Deletes any existing draft data.
   • Creates a sequence number for the file.
   • Creates the appropriate accounts receivable and accounts payable entries and clears the intercompany suspense account (if you are posting automatically; if not, these actions will happen when you post the files created by this process).
   • Marks intercompany files as Processed.
   • Creates final invoices, which are available in the Transaction Center.
   • Creates accounts payable vouchers, which are available in the Transaction Center for the originating company to post. After posting, these accounts payable vouchers are available for Payment Processing in Accounts Payable for the company that received the intercompany invoice. Accounts payable vouchers use the corresponding invoice date (rather than the processing date) as the voucher date.
   • Sets the approval status of the intercompany transaction files to either Submitted or Approved.
   • Displays the Intercompany Billing Detail report options dialog. You can specify options and run the report now or click Cancel to dismiss the dialog. (If you run the Intercompany Billing process as a scheduled process, this option to run the report immediately after the process is not available.)

     Final runs are saved and can be reported on at a later date. You cannot delete a final run. Vision displays a message when the process is complete.