Labor Cross Charge Form

Use this form to view labor postings and run the Labor Cross Charge process on selected files.

The Labor Postings grid displays Labor Cross Charge transaction files that are created by transaction postings that occurred in the time frame that you enter in the Range of Periods fields on this form. The grid does not display postings removed with the Undo Posting utility.

Location

To display the form, complete the following step:

From the Vision Navigation menu, click Accounting > Labor Cross Charge.

Contents

Toolbar

Field	Description
Run	Click this button to process labor cross charges for the selected files. Vision confirms that there are no dormant organizations affected by the cross charge process. If there are, Vision asks you to confirm the cross charge. Click OK to continue.
Schedule	Click this button to open the Schedule dialog box and submit the labor cross charge job to a process servers queue. Vision confirms that there are no dormant organizations affected by the cross charge process. If there are, Vision asks you to confirm the cross charge. Click OK to continue.
Reset Selected Files	Click this icon to reset selected transaction files to a status of Unprocessed after an interruption or other problem causes Labor Cross Charge not to complete. Do not use this button if Labor Cross Charge is currently processing the selected files.
Report	Click this icon to generate the Labor Cross Charge Detail Report. This report helps you determine whether or not any data must be adjusted before you run Labor Cross Charge.
Help	Click this icon to open the help topic for the Labor Cross Charge form.

Fields

Field	Description
Range of Periods	Use these fields to specify the accounting periods for the transaction files. From the drop-down list in the first field, select a starting accounting period. From the drop-down list in the second field, select an ending accounting period.

Labor Postings Grid

Field	Description
Type	This column displays the type of transactions contained in the file. All files contain transactions of the type TS unless you select Show labor adjustments and transfers. Adjustment and transfer files display a BL type.
Seq	This column displays the file's posting sequence number, a unique number that is assigned by the system that identifies the posting.
Name	This column displays the user name of the person who posted the file.
Posted	The column displays the file's posting date and time stamp.
Comment	This column displays a description of the file's contents.
Status	This column indicates whether or not the file has been processed by Labor Cross Charge. Unprocessed means that the file has been posted but has not been processed in Labor Cross Charge. Processed means that the file has been processed in Labor Cross Charge.
Period	This column displays the accounting period in which the file was posted.

Options below the Labor Postings grid

Field	Description
Show postings already cross charged	Select this check box to display files with a status of processed.
Show labor adjustments and transfers	Select this check box to display files for labor adjustment and billing transfer transaction types.
Replace existing unposted cross charge files of same file names	Select this check box to replace processed files of the same filename that are not yet posted. Use this option after you review the Labor Cross Charge Detail Report and adjust data. Archived files are never deleted, even when this option is selected.
Journal Entry Batch Name	Based on how you use Labor Cross Charge, Vision creates one or two data entry files and uses the name in this field as the filename for the journal entry data entry file. Use this field to edit the default filename, which is of the form XCharge[today's date]. A filename cannot be the same as that of any archived file.
Labor Adjustment Batch Name	Based on how you use Labor Cross Charge, Vision creates one or two data entry files and uses the name in this field as the filename for the labor adjustment data entry batch file. Use this field to edit the default filename, which is of the form XCharge[today's date]. A filename cannot be the same as that of any archived file.
Diary	This field displays only if you have set up a diary in Accounting System Settings Configuration for the fiscal period or fiscal year in which you are entering transactions. Use this field to select a diary code for the current transaction or the group of transactions if you are processing a group of transactions, such as an accounts payable payment processing run. The diaries are used to generate diary reports that contain a set of sequentially numbered transactions that have been posted to the general ledger during the fiscal year or to specific fiscal periods. You can assign different diaries (that have different diary types) to different types of transactions. The Diary drop-down list contains three columns. The first column displays the diary code. The second and third columns display the diary type for the diary code and the description of the diary type. The drop-down list contains all the diaries that you set up on the Diary Auto Numbering tab in Configuration > Accounting > System Settings that have the same fiscal period or fiscal year in which you are entering transactions, or no fiscal period or year entered for them. If you have multiple companies, the Diary drop-down list includes only the diary codes that are set up for the current company. The list also includes IC - Intercompany Diary to capture intercompany transactions. You cannot delete a transaction after it has been saved with a diary number. If a transaction is incorrect, you can enter zero amounts for the transaction, or enter a reversing transaction.
Transaction Date	Enter or select the transaction date for the journal entries that result from the labor cross charge process. This date is also used as the end date of the labor adjustment transaction file because that date is assigned to the summary general ledger posting. (This entry does not affect the dates associated with individual labor adjustments.) This field is only available if Vision is configured to require that transaction dates fall within the current fiscal year or current fiscal period. The date you enter must meet that requirement. If Vision is not configured to require transaction dates within the current fiscal year or period, the latest end date of the selected labor files is used as the transaction date.