Timesheets Tab of the Transaction Posting Form

Use the Timesheets tab to view timesheets entered via the Time and Expense application.

Contents

Field	Description
Period Ending	Select the date of the period for which you want to review data.
Group	From the drop-down list, select the employee group whose timesheets you want to review. You can also sort entries on the Timesheets grid by any one of the categories on the grid. Click the appropriate column heading to sort the list in ascending order. Click again to sort the list in descending order.
Transaction Date	Enter or select the ending date for the time transaction file. Vision uses that date as the posting date for the summary general ledger posting. (This entry does not affect the dates associated with individual time records.) This field is only available if Vision is configured to require that transaction dates fall within the current fiscal year or current fiscal period. The date you enter must meet that requirement.
Line Item Approval	If your firm uses the Line Item Approval feature for timesheets, you can use the drop-down list for this field to filter the list of timesheets displayed on the grid.
Diary	This field displays only if you have set up a diary in Accounting System Settings Configuration for the fiscal period or fiscal year in which you are entering transactions. Use this field to select a diary code for the current transaction or the group of transactions if you are processing a group of transactions, such as an accounts payable payment processing run. The diaries are used to generate diary reports that contain a set of sequentially numbered transactions that have been posted to the general ledger during the fiscal year or to specific fiscal periods. You can assign different diaries (that have different diary types) to different types of transactions. The Diary drop-down list contains three columns. The first column displays the diary code. The second and third columns display the diary type for the diary code and the description of the diary type. The drop-down list contains all the diaries that you set up on the Diary Auto Numbering tab in Configuration > Accounting > System Settings that have the same fiscal period or fiscal year in which you are entering transactions, or no fiscal period or year entered for them. If you have multiple companies, the Diary drop-down list includes only the diary codes that are set up for the current company. The list also includes IC - Intercompany Diary to capture intercompany transactions. You cannot delete a transaction after it has been saved with a diary number. If a transaction is incorrect, you can enter zero amounts for the transaction, or enter a reversing transaction.
Employee	The employee identifiers for employees in the current employee group display in the grid.
Name	The name of each employee displays in this column.
Schedule/Post	After you select timesheets on the grid, click Schedule to schedule a posting for later or click Post to post the transaction immediately.
Print	Click this option if you want to print or preview the transaction posting.