One Project with Multiple Owning Companies

With the Multicompany feature, one company can own a project, while other companies own one or more phases or tasks within that project.

A project is owned by the company specified by the organization code in the project record in the Project Info Center.

For example:

• Company A owns the project and phase 1

• Company B owns phase 2

Billing Accounts

For each company, you select revenue accounts to use as billing accounts for fees, labor, consultant expenses, reimbursable expenses, units, and add-on fees. During final invoice processing, Vision automatically creates invoice transaction records charged to the accounts specified.

When you process the final billing for a project with phases and tasks owned by different companies, Vision verifies that the billing accounts are valid, meaning that the accounts are set up in the chart of accounts for both companies.

If the accounts are not set up in the chart of accounts for both companies, Vision substitutes billing accounts.

For example, if Company A owns the project and phase 1 and Company B owns phase 2, one of two scenarios occurs:

• The invoice override accounts selected for the project on the Misc tab of Billing > Billing Terms are not valid in Company B, so Vision uses the default revenue accounts established for Company B on the Accounts tab of Configuration > Billing > General.

• There are no invoice override accounts for the project, so Vision uses the default revenue accounts from Company A's Billing Setup. Again, the accounts are not valid in Company B, so Vision uses the default revenue accounts established in Company B's Billing Setup.

Add-on, Unit, and Tax Accounts

Vision also checks the add-on, unit, and tax accounts selected for the phases and tasks to verify that these accounts are valid. Vision replaces any account that is not valid for the company owning the project with the appropriate default account for the company owning the phase or task beneath the project.