Field | Description |
Display Drop-down
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Click the drop-down arrow to filter the payment records:
- To display transactions that were cleared, click
Cleared.
- To display uncleared transactions in Vision, click
Uncleared.
- To display all transactions, click
All.
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Grid Drop-down
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Click the drop-down arrow on a grid header to complete any of the following actions:
- To print grid data, click
Print. On the Print Preview form, click
to send the grid data to your default printer.
- To export grid data to an Excel spreadsheet, click
Export to Excel. When Microsoft Excel opens, use its features to modify, print, or email the grid data, or to save the spreadsheet file locally.
- To turn on grouping for a grid, click
Enable Grouping. When a field displays with the instruction: "Drag a column header here to group by that column," drag and drop column headers into the field, in the sequence that you want them to display.
Not all options are available on all grids.
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Match Detail
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Use this option to show imported bank records that match records posted in Vision.
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View Detail
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To display payment detail on the Check Detail dialog box, select the payment in the grid and then click this option.
If the bank code is set up to summarize all electronic payments in a transmitted file as a single row on the Payments tab and you select one of those rows, the Check Detail dialog box displays the individual payments that were included in the transmitted file.
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Process Cleared Items
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This option only displays when the
In-Process Account feature is enabled on the Bank Codes tab on the Banks Codes form ().
Click
Process Cleared Items to display the Post Cleared Items dialog box, which displays all the payments that have cleared but have not yet posted to the general ledger. Because posting is period-specific, cleared items must be processed in the same period that the items cleared the bank and from the correct bank statement.
The posting process clears out the In-Process account (typically a debit) and charges the bank’s G/L account (typically a credit).
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Clear
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Use this option to clear multiple transactions.
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Unclear
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Use this option to unclear multiple transactions.
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Clear All
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Use this option to clear all listed transactions.
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Unclear All
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Use this option to unclear all listed transactions.
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Number
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This field displays the reference number entered for the payment transaction during transaction entry or processing.
If the bank code is set up to summarize all electronic payments in a transmitted file as a single row on the Payments tab, this field contains zeros for those rows.
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Date
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This field displays the date of the payment as entered during transaction entry or processing.
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Amount
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This field displays the amount of the payment as entered during transaction entry or processing.
For a voided individual payment that is associated with the currently selected statement, this field is blank. For a voided payment that is not yet associated with a statement or is associated with a more recent statement, this field displays the original payment amount.
For a voided payment that includes one or more individual payments from a summarized electronic payment and is associated with the currently selected statement, this field displays a negative amount to offset the sum of the original individual payment amounts. For such a voided payment that is not yet associated with a statement or is associated with a more recent statement, this field is blank.
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Cleared
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Select this check box to indicate that the payment was listed as a cleared transaction on the bank statement.
For a voided payment that is associated with the currently selected statement, this check box is selected and cannot be cleared. For a voided payment that is not yet associated with a statement or is associated with a more recent statement, this check box is not selected and cannot be selected.
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Payee
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This field displays the person or organization to whom the payment was made.
If the bank code is set up to summarize all electronic payments in a transmitted file as a single row on the Payments tab, this field contains a description of the electronic payment (for example,
Electronic Funds Transfer) for those rows, rather than an individual payee name.
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Type
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This field displays the transaction type for this payment. Payments have one of the following transaction types:
-
CD — Cash Disbursement
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CV — AP Disbursement
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EP — Employee Advance and Expense Processing
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PP — AP Payment Processing
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PY — Payroll Processing
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Voided
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A check mark in this box indicates that the transaction has been voided.
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Void Date
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If the payment has been voided, this column displays the date it was voided.
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Statement Date
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This field displays the date of the statement on which the transaction was listed as cleared. Voided payments are the only payments for which you can change this date.
For a voided payment, this field displays the date of the statement with which the void is associated. For a voided payment that is not yet associated with a statement date, this field displays
New. If necessary, you can select
New or a different open statement date for a voided payment.
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