Field | Description |
Description
|
Enter a description for the transaction line item.
|
Project
|
Perform one of the following actions to enter the project number:
- In this field, enter all or part of the project number. Vision searches for matching records in your database. If only one possible match is found, Vision enters the record. If more than one possible match is found, Vision displays a list of all possible matches. Select the project from the list.
- Click
to display the lookup and select the project record.
|
Phase
|
Perform one of the following actions to enter the phase number:
- In this field, enter all or part of the phase number. Vision searches for matching records in your database. If only one possible match is found, Vision enters the record. If more than one possible match is found, Vision displays a list of all possible matches. Select the phase from the list.
- Click
to display the lookup and select the phase record.
|
Task
|
Perform one of the following actions to enter the task number:
- In this field, enter all or part of the task number. Vision searches for matching records in your database. If only one possible match is found, Vision enters the record. If more than one possible match is found, Vision displays a list of all possible matches. Select the task from the list.
- Click
to display the lookup and select the task record.
|
Account
|
The project type and account number
must be compatible. If the disbursement is for a regular project, enter a reimbursable or direct account. If the disbursement is for an overhead project, enter an indirect account.
Perform one of the following actions to enter the account number in this field:
- In the
Account field, enter all or part of the account number. Vision searches for matching records in your database. If only one possible match is found, Vision enters the record. If more than one possible match is found, Vision displays a list of all possible matches. Select the correct account from the list.
- Click
to display the lookup and select the account record.
If you are using the Multicurrency feature and a currency has been specified for this account (on the General tab of the Accounts Info Center), the account is a foreign denominated account. All transactions affecting a foreign denominated account must be in the same currency.
|
Debit
|
Enter the debit amount to apply to the general ledger account that you entered for this journal entry item. Each journal entry item (row in the grid) can have either a debit amount or credit amount.
|
Credit
|
Enter the credit amount to apply to the general ledger account that you entered for this journal entry item. Each journal entry item (row in the grid) can have either a debit amount or credit amount.
|
Total Tax Debit
|
This field displays if the
Enable Tax Auditing Feature check box is selected on the Tax Auditing tab in
. This field is enabled only if you selected the
Allow Tax Entries check box on the New File dialog box when you created the new transaction file for the transactions that you are entering.
|
If you entered an amount in the
Debit field in this grid and you also need to enter a tax amount for this journal entry item, first select the tax type in the
Tax Type field and then click the hyperlink in the
Total Tax Debit field. The hyperlink opens the Taxes Codes dialog box, where you can select the tax codes with which to calculate the taxes for the amount in the
Debit field. The tax amount is automatically calculated, and when you click
OK in the Tax Codes dialog box, you are returned to the journal entries grid. The
Total Tax Debit field now displays the total tax amount from the Tax Codes dialog box.
|
Total Tax Credit
|
This field displays if the
Enable Tax Auditing Feature check box is selected on the Tax Auditing tab in
. This field is enabled only if you selected the
Allow Tax Entries check box on the New File dialog box when you created the new transaction file for the transactions that you are entering.
|
If you entered an amount in the
Credit field in this grid and you also need to enter a tax amount for this journal entry item, first select the tax type in the
Tax Type field and then click the hyperlink in the
Total Tax Credit field. The hyperlink opens the Taxes Codes dialog box where you can select the tax codes with which to calculate the taxes for the amount in the
Credit field. The tax amount is automatically calculated, and when you click
OK on the Tax Codes dialog box, you are returned to the journal entries grid. The
Total Tax Credit field now displays the total tax amount from the Tax Codes dialog box.
|
Tax Type
|
The entry that you make in this field determines the tax codes that are included in the drop-down list in the Tax Codes dialog box that opens when you click the hyperlink in the
Total Tax Debit or
Total Tax Credit field.
Click in this field to display the drop-down list arrow. Click the arrow and select one of the following tax types from the list:
- Input (Purchase) — Select this tax type to include input only and input/output taxes in the
Tax Codes field on the Tax Codes dialog box that opens when you click the hyperlink in the
Total Tax Debit or
Total Tax Credit field.
- Output (Sale) — Select this tax type to include output only and input/output taxes in the
Tax Codes field on the Tax Codes dialog box that opens when you click the hyperlink in the
Total Tax Debit or
Total Tax Credit field.
When you set up tax codes in
, you specify whether the tax can be used as an input only tax, output only tax, or both an input and output tax.
|
Exchange Override Rate
|
If you use the Multicurrency feature, you can use this field to override the exchange rate for a single line item. Vision stores each transaction amount that you enter in the currency that you selected on the New File dialog box. Vision also stores the amount in the functional currency of the company that owns (via organization structure) the project, phase, or task charged for the transaction. If the transaction currency and functional currency differ, Vision uses the daily exchange rates that you establish in Configuration to calculate the amount in the functional currency. Usually, a transaction is recorded using the exchange rate in effect on the date the transaction took place, unless you specify an override in this field.
|
Suppress Bill
|
Select this check box to suppress billing on an expense. The amount on each detail line is costed to the general ledger only (and does not become a billable transaction). If you select this option, then the expense does not flow through to the Billing application.
|
Due To/From Company
|
This field is enabled if you use the Multicompany feature. From the drop-down list, select the company to or from which the account balance is due. The drop-down list includes all companies other than the company that owns the project/phase/task.
You can enter the due to/from company for the following accounts that are defined in
:
- Intercompany Accounts Receivable
- Intercompany Accounts Payable
- Suspense Accounts
You can enter the due to/from company for the following accounts that are defined in
:
- Intercompany billing journal entry accounts for any type of expense (regular labor, overhead labor, promotional labor, regular expense, overhead expense, promotional expense and balance sheet entries)
- Intercompany billing transfer cost accounts
- Intercompany billing taxes
|
Equipment
|
This field displays only when you use the Asset Management module and the following options are selected:
- Your Vision security role has the
Allow asset entries for AP Vouchers and Journal Entries check box selected on the Accounting tab in
.
- In
when you click
New
to create a transaction file for Journal Entries, you select the
Allow Asset Entries check box.
Click
to display the lookup and select an equipment item to associate with the journal entry. This allows you to manually update the accumulated depreciation amount associated with an asset record. Depreciation processing will use this field to associate the depreciation amount with the appropriate asset. Depreciation entries will be recorded on the Transaction History register for the asset. See the
online help for more information.
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