Use the fields and options on the form to enter the historical data for accounts.
Header Information
| Field | Description |
|---|
| Organization
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Select the organization for which to enter historical data. If you do not have access to organizations, you may enter account balances directly into the Balances grid.
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| Functional Currency Code
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If you use the Multicurrency feature, this is the 3-digit ISO code assigned to the functional currency. The functional currency is the currency of the primary economic environment in which a company operates. Normally, this is the currency in which cash is generated and expended by the company.
For example, a company located in France would normally use the euro as its functional or "home" currency. Amounts on General Ledger reports display using your company's functional currency.
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Grid Options
| Field | Description |
|---|
 Insert
|
To insert a new row, click this option.
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 Copy
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To copy a row, select the row that contains the entry that you want to copy and click this option. Modify the entry as necessary and save the new entry.
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 Delete
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To delete the entry from the grid, select the row containing the entry you want to delete and click this option.
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Balances Grid Fields
| Field | Description |
|---|
| Account
|
Enter or select the account for which to enter historical account balances.
If you want to enter only total reimbursable or direct expenses, you must create historical expense accounts, such as the following:
- 599.00 for historical reimbursables
- 699.00 for historical direct expenses
- 799.00 for historical indirect expenses
Expenses in Vision are usually recognized on an accrual basis. If you are performing cost accounting on a cash basis, check with your accountant to determine if you can perform cost accounting on an accrual basis. If you can, you should submit historical consultant expenses on an accrual basis.
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| Account Name
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When you enter an account number, Vision displays the name of the account in this field. You cannot modify the account name.
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| Period
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Enter the period for the account, or select from the following in the drop-down menu:
-
Prior to current year
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Current Year. If you select this option, then the entry will be included in year to date reports but not period-based reports. You may want to use this option for history entries where you do not want the entry to affect the balance of any period.
When you enter a period, the number that you enter is automatically added to the drop-down list for easy retrieval.
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| Accrual Debit
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Enter the historical accrual debit amount.
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| Accrual Credit
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Enter the historical accrual credit amount.
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| Cash Debit
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Enter the historical cash debit amount.
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| Cash Credit
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Enter the historical cash credit amount.
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| Account Currency
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If you use the Multicurrency feature, this field displays the 3-digit International Organization for Standardization (ISO) currency code assigned to the account (on the General tab of the Chart of Accounts Info Center).
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| Account Currency Debit
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If you use the Multicurrency feature, this field displays the historical debit amount, in the currency assigned to the account.
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| Account Currency Credit
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If you use the Multicurrency feature, this field displays the historical credit amount, in the currency assigned to the account.
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| Due To/From Company
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This field is available if you are using the Multicompany feature and you select an account that is used for intercompany transactions.
If the amount that you enter represents transactions involving the active company and another company in the enterprise, select that other company in this field.
The drop-down list includes all companies to which your security role has access, other than the active company.
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