| Field | Description |
|---|
| Effective Entry Date
|
Enter the date on which entries are to be posted to employee accounts. This field assumes no default value and must be specified prior to processing the file.
|
| Run Type
|
This field displays the type of payroll run: regular, adjustment, or bonus.
|
| Seq
|
This field displays the posting sequence number for the payroll processing run. This number is assigned by Vision to identify the posting run. Vision assigns these numbers sequentially, starting with zero at the beginning of a new accounting period.
|
| Name
|
This field displays the username of the user who created the posting run.
|
| Posted
|
This field displays the date the run was posted.
|
| Payroll Date
|
This field displays the date set in the
Payroll Date field on the General tab of the Payroll Processing form when Vision processed the payroll run.
|
| Payment Date
|
This field displays the date set in the
Payment Date field on the General tab of the Payroll Processing form when Vision processed the payroll run.
|
| Post Comment
|
This field displays a short comment that describes the result of the payroll run, such as "Processed 18 employees."
|
| Status
|
This columns displays the processing status of the payment run:
|
| Exclude runs already processed
|
Select this option before you click the
Process grid option to avoid regenerating a payment run's .txt file. Multiple files for the same payment run could result in paying employees more than once.
|
| Exclude carriage return at end of each record
|
Select this option to eliminate the carriage return between each record, so the ACH output is one continuous stream of characters.
|
| Add carriage return at end of file
|
Select this option to add a carriage return at the end of the ACH file.
|
| Process
|
Select a payroll run from the Payroll runs this period grid, enter a date in the
Effective Entry Date field, and click
Process to open the Download Direct Deposit Files dialog.
If there are no direct deposit transactions in the selected run, Vision prompts you with a message indicating this. For all of the steps involved in processing direct deposits, see Process Payroll Direct Deposit.
|
| Report
|
Select a payroll run from the Payroll runs this period grid, and click
Report to open the Direct Deposit report in a preview page window. From this window you can review, download, print, or e-mail the report using preview page options.
The Direct Deposit report includes information such as the employee's Social Security number or name, and bank account information for each direct deposit transaction included in the selected payroll run.
You control whether or not Social Security numbers display on the direct deposit report with the
Print Social Security number on journals and direct deposit reports/files option on the General tab of
.
|
| Output File Name
|
Specify a filename for the direct deposit file, such as DIRDEP.TXT.
If you entered a bank code in the Payroll Setup form (), Vision populates this field with the file name entered in the
Payroll File Name field on the Bank Codes Setup form (.
|
| Immediate Destination Number
|
Enter the identification number of the bank to which the direct deposit file will be sent (that is, the identification number of the bank associated with this bank code).
|
| Immediate Destination Name
|
Enter the name of the bank to which the direct deposit file will be sent (that is, the name of the bank associated with this bank code).
|
| Immediate Origin Number
|
Enter your company identification number as given to you by the bank associated with this bank code.
|
| Immediate Origin Name
|
Enter your company name.
|
| File Format
|
Select the format for the ACH file you send to the bank. Options are:
-
Credits Only — Select this option if you want Vision to generate a file containing only the credit entries (that is, the individual employee entries) when you process direct deposits.
-
Credits and Debit — Select this option if you want Vision to generate a file containing the credit entries (that is, the individual employee entries) and the debit entry to the company account for the total amount of the deposits.
When you select this option, the
Account Number and
Account Type fields are enabled. Use these fields to enter the debit account information.
|
| Company Name
|
Enter the name of your company, as you want it to appear on statements.
|
| Company ID
|
Enter your nine-digit IRS Employee Identification Number (EIN). Or, enter a number based on the Data Universal Numbering System (DUNS) or a user assigned value.
If you enter a DUNS or user assigned number, you must change the qualifier in the
Identification Code Designator (ICD) field on the Advanced Options tab, as appropriate.
|
| Entry Description
|
Enter a description or explain the purpose for the payroll direct deposit entry, using up to ten characters. For example, enter Payroll or Reg Salary.
|
| Routing Number
|
Enter the eight-digit routing transit number assigned to your company by the bank associated with this bank code.
If this routing number has nine digits, enter the first eight digits only. Vision calculates the ninth digit.
|
| Account Number
|
Enter the company bank account number from which payment for the total amount of the direct deposit will be made ( the account number associated with this bank code).
This field is enabled only when you select the
Credits and Debit File Format option.
|
| Account Type
|
Select the account type for the company account entered in the
Account Number field (that is, the account type of the account associated with this bank code). Your options are Checking or Savings.
This field is enabled only when you select the
Credits and Debit File Format option.
|
