System Accounts Payable Configuration Overview

In System AP Configuration, you establish the accounts payable settings that apply system-wide, for all companies in your enterprise.

You establish the following:

• Voucher options, such as whether a voucher number is required during data entry, warning messages for duplicate invoices, display of leading zeros in voucher numbers, payee, and use of expense codes for Accounts Payable data entry.

• Vendor types, which you use to identify and group vendors so you can then associate liability codes with vendor types to automate transaction postings for vouchers. You can sort and select vendors by type on reports. You can select vendors by type in Accounts Payable Payment Processing. To close out (consolidate) vendor type data into one vendor type, use the Vendor Code Key Conversions utility. You can either consolidate data between two existing vendor types, or you can set up a new vendor type in which to close out vendor types no longer in use.

• Expense code setup, an optional feature that can make accounts payable voucher and accounts payable disbursement entry more efficient by prefilling the expense account based on the vendor and project you enter.

In addition to system-wide accounts payable options, there are other company-wide accounts payable options that you need to set up for each of your companies.