Billing Terms Fees Tab Dialog Box

Use the Billing Terms Fees Tab dialog box of Interactive Billing or Batch Billing to override the default fee billing terms, such as percent complete or the current fee being billed.

Default billing terms are specified on the Fees tab of the Billing Terms form. Typically you do not change the fee method after it is established in Billing Terms.

In Interactive Billing, you can update the fee terms for the current project, phase, or task on the Billing Terms Fees Tab dialog box.

In Batch Billing, you can access Billing Terms for all projects that meet the selection criteria specified.

Location

In Interactive or Batch Billing, complete the following steps:

Select the project with fee terms.
Click Update Fees.

Contents

Header Information

Field	Description
Fee Method	Select the fee method to determine how Vision extends fees on the invoice.
Fee Basis	Select an option to determine how to calculate the fee for a project. Lump sum — This option bases the fee on a lump sum amount, which is the contract fee. You provide Vision with a lump sum amount. Percent of construction — This option calculates the fee as a percentage of construction costs. You provide Vision with the estimated total construction cost and the percentage of that cost that you will bill. Unit based — This option bases the fee on a unit price. Vision calculates the total fee by multiplying a unit price by the number of units to bill. You provide a unit label, the price per unit, and the quantity of units to bill. For example, you might use this fee basis to bill by square feet. This is not the same as setting up units through the Unit Info Center. If you are not allocating billed revenue based on billing category, you can select Unit based for all fee methods except No fee billing or Percent Complete by Phase, as Fixed Amount. If you are allocating billed revenue based on billing category, you cannot use this fee basis.
Est Construction	Enter the estimated total construction cost for the project in this field. This field displays only if you select Percent of construction as the fee basis.
Fee Percent	Enter the percentage of the estimated construction costs that represents the total fee to be billed to the client. This field displays only if you select Percent of construction as the fee basis.
Unit Quantity	Enter the total number of units for which you will bill the client (total square footage, for example). This field displays only if you select Unit based as the fee basis.
Unit Price	Enter the price per unit (billing amount per square foot, for example). This field displays only if you select Unit based as the fee basis.
Label	Enter the unit label (Square Feet, for example). This field displays only if you select Unit based as the fee basis.
Fee	If Allocate Billed Revenue on Fee Invoices Based on Category is not selected, enter the total fee amount. If Allocate Billed Revenue on Fee Invoices Based on Category is selected, Vision displays a Fee field for each billing category or revenue category. Enter the fee amount to allocate to each category. This field is not applicable for some combinations of billing term options. Vision does not display it if it does not apply for the options you have selected.
Percent Complete	If Allocate Billed Revenue on Fee Invoices Based on Category is not selected, enter the overall percent complete for the project. If Allocate Billed Revenue on Fee Invoices Based on Category is selected, Vision displays a Pct Compl field for each billing category or revenue category. Enter the percent complete for each category. This field is always synchronized with the Fee to Datefield. If you enter a percentage in this field, Vision calculates and displays the fee-to-date amount, and if you enter an amount in Fee to Date, Vision calculates and displays the percent complete. This field is not applicable for some combinations of billing term options. Vision does not display it if it does not apply for the options you have selected.
Fee to Date	If Allocate Billed Revenue on Fee Invoices Based on Category is not selected, enter the amount of the fee your company has earned to date. If Allocate Billed Revenue on Fee Invoices Based on Category is selected, Vision displays a Fee to Date field for each billing category or revenue category. Enter the fee earned to date for each category. Vision calculates the fee amount for the invoice as Fee to Date – Billed to Date. As a result, you can use this field to control the amount that appears on the invoice. For example, if your billing currency is dollars, you can ensure that the fee on the invoice is in whole dollars. This field is always synchronized with the Percent Complete or Pct Compl field. If you enter an amount in this field, Vision calculates and displays the percent complete, and if you enter a percentage in Percent Complete or Pct Compl, Vision calculates and displays the fee-to-date amount. This field is not applicable for some combinations of billing term options. Vision does not display it if it does not apply for the options you have selected.
Prior Fee Billing	If Allocate Billed Revenue on Fee Invoices Based on Category is not selected, enter the total amount of the fee your company has billed for the project to date. If Allocate Billed Revenue on Fee Invoices Based on Category is selected, Vision displays a Prior Fee Billing field for each billing category or revenue category. Enter the amount of the fee billed to date for each category. If Enter Prior Fee Billing in Billing Terms is not selected on the Fees tab of Billing Setup, this field is not available. Even if Enter Prior Fee Billing in Billing Terms is selected, this field may not apply for the combination of billing term options you select. In that case, Vision does not display this field.
Show Fee	Click this button to see the fee calculation for this project. Vision displays the total fee, total earned, previous fee billing, and current fee billing.
Allocate Billed Revenue on Fee Invoices Based on Category	This check box only displays if Enable Entry of Fee by Billing Category is selected on the Fees tab of the Billing Setup form. Select this check box if you want to enter separate fee amounts for the project by billing category so that Vision can post fee billed revenue to more than one revenue account. If Enable tracking for this many revenue categories is selected on the Revenue tab of the Accounting Company Settings form, you can enter separate fee amounts for each revenue category defined on the Accounting Company Settings form. For projects with phase billing, you can enter fee amounts for those categories for each phase. Those fee amounts are posted to the accounts in Fee Invoice Billed on the Accounting Company Setting form for each of the revenue categories. If Enable tracking for this many revenue categories is not selected on the Revenue tab of the Accounting Company Settings form, you can enter separate fee amounts for labor, consultants, and expenses. For projects with phase billing, you can enter these three fee amounts for each phase.Those fee amounts are posted to billed revenue accounts specified for labor, consultants, and expenses, either the default revenue accounts on the Accounts tab of the Billing Setup form or override accounts specified on the Misc tab of the Billing Terms form for the project. If you do not select this check box, fee entry by billing category is not available, and the related fields do not appear on this tab. This option is not available for default billing terms or reporting default billing terms.
Allocate Billed Revenue on Fee Invoices Based on Transactions	This check box only displays if Enable Allocation of Billed Revenue on Fee Invoices Based on Transaction Detail is selected on the Fees tab of the Billing Setup form. Select this check box if you want to allocate and post billed fee revenue based on the detailed transactions associated with the invoice. If you select this check box, the fee amount is allocated to labor, consultants, expenses, and units based on the total amount of transactions for each of these billing categories. Those allocated amounts are posted to billed revenue accounts associated with the billing categories, either the default revenue accounts on the Accounts tab of the Billing Setup form or override accounts specified on the Misc tab of the Billing Terms form for the project. If you do not select this check box, the fee amount is not allocated by billing category. The entire fee amount is posted to the billed revenue account for fees specified on the Accounts tab of the Billing Setup form or to the override account specified on the Misc tab of the Billing Terms form for the project. To see the transaction detail included in the allocation of fee billed revenue for an invoice, generate the Invoice Transaction Detail report (Reporting > Accounts Receivable). This option is not available for default billing terms or reporting default billing terms.
Enable Posting by Billing Phase	Select this option to post the current project’s billing phase fees to a sub-project, phase, or task, without manually adjusting the invoice. Where you can direct the postings depends on the current project: If a project is the main project in a billing group, you can post billing phase fees to the most granular work breakdown structure level (project, phase, or task) of any associated sub-project. If the project is not the main project in a billing group, or does not belong to a billing group, you can post billing fees to the most granular WBS level (phase, or task) of the project itself. This option is only available if the following are true: The project belongs to a billing group, or the project has more than one level of work breakdown structure. You select the Percent Complete by Phase, as Percent of Fee or Percent Complete by Phase, as Fixed Amount Fee Methods.