Inserting Billing Transactions

To insert a labor, expense, or unit transaction on the billing side of Vision that has not been costed, you can insert the transaction in Billing.

For example, assume that a project incurred a $5,000 consultant charge. However, you have not yet received the invoice from the consultant. This means that you have not recorded the charge in your project files or general ledger. You can click the Insert button on the Interactive Billing grid on the Expense tab to insert the $5,000 consultant expense charge on the invoice. Then, when the actual consultant invoice comes in, you can enter it as usual, but apply the Suppress Billing option.

• An inserted transaction does not post to the project control or accounting applications. It only adds the transaction to the invoice to be billed.
• When you insert a transaction for billing purposes, you should later use the Suppress Billing option to post the cost-only transaction so that the transaction appears in your general ledger and on project reports. Alternatively, you can write off or delete the transaction during the next bill processing cycle.
• If a unit transaction is meant to replace an existing labor or expense transaction, be sure to write-off the transaction being replaced.
• If you insert a labor transaction, and you subsequently enter and post a timesheet or labor adjustment for costing purposes, remember to write it off or delete it when it appears on the Interactive Billing Labor tab, so that you do not bill it twice.
• You must belong to a role with the proper access rights to insert billing transactions.