After you open a units transaction file, the fields that display in the header fields at the top of the form apply to the entire transaction. The grid fields represent individual transaction line items.
Header Fields
| Field | Description |
|---|
| Unit
|
Perform one of the following actions to enter a unit in this field:
- In this field, enter all or part of the unit number. Vision searches for matching records in your database. If only one possible match is found, then Vision enters the record. If more than one possible match is found, then Vision displays a list of all possible matches. Select the correct unit from the list.
- Click
 to use a lookup to find and select the unit record you want to open.
|
| Status
|
This field displays the current status of the transaction file.
|
| Approved By
|
If the transaction file has been Approved, then this field displays the approver.
|
Grid Fields
| Field | Description |
|---|
| Date
|
Enter the date the unit period ended or click
 and select the date.
|
| Project
|
After you select the project number, the
Unit Table field displays the associated unit number as follows:
- If the project has an associated unit table, then the Unit Table number automatically displays in the
Unit Table field.
- If multiple projects are associated with one unit table, then the
Unit Table field remains blank. Use the drop-down list to select the appropriate table name.
|
| Phase
|
This field displays the phase identifier.
|
| Task
|
This field displays the task identifier.
|
| Unit Table
|
If a project-specific or referenced table was entered on the Accounting Tab of Project Info Center for the selected project, that table automatically displays in this field. Or, if multiple projects were related to one unit, you can select the associated unit table from the drop-down in this field.
Units with a dormant status do not display in this field, nor are they available for selection from the drop-down list.
|
| Account
|
If a project-specific or referenced table was entered on the Accounting Tab of Project Info Center for the selected project, that account automatically displays in this field.
If an account does not display, you can enter the account to which you are charging this item.
|
| Quantity
|
Enter the number of units to charge to this project. The quantity will be multiplied by the rate (billing or cost) for this unit, as defined in the Units Info Center, to determine the extended billing or cost amount for this unit.
|
| Exchange Override Rate
|
If you use the Multicurrency feature, you can use this field to override the exchange rate for a single line item.
Vision stores each transaction amount that you enter in the currency that you selected on the New File dialog box. Vision also stores the amount in the functional currency of the company that owns (via organization structure) the project, phase, or task charged for the transaction. If the transaction currency and functional currency differ, Vision uses the daily exchange rates that you establish in Configuration to calculate the amount in the functional currency. Usually, a transaction is recorded using the exchange rate in effect on the date the transaction took place, unless you specify an override in this field.
|
| Employee
|
This field displays the name of the employee who entered the unit transaction on his or her timesheet. This field displays only if
Allow users to charge units is selected on the Setup Tab of Company Timesheet Configuration.
An entry is required in this field if you use the Employee Realization Reporting feature and a unit has been designated for employee-specific revenue (the
Employee-specific Revenue check box is selected on the Units Info Center form). Enter the employee for whom this unit's revenue will be applied as realization.
|
| Document
|
Contact your Vision Administrator to enable FILESTREAM in Weblink if this field is not displayed.
This field displays a
Document button for each transaction item. The
Document button is displayed in two ways:
 - This button represents a transaction record with no associated supporting documents.
-
 - This button represents a transaction record with existing supporting documents. If there are associated supporting documents for the transaction record, a tool tip displays the description of the associated supporting documents when you hover your mouse pointer over the
Document button.
Click the
Document button to display the Supporting Document dialog box where you can add, view, or modify existing supporting documents for the corresponding transaction. On the Supporting Document dialog box, supporting documents that are associated with a transaction record that is posted to a reimbursable account will be marked as "print with invoice" in
by default. Supporting documents that are associated with a transaction record that is posted to a direct or indirect account will not be marked as "print with invoice" in
by default.
|
