Details Dialog Box in Credit Card Reconciliation

Use this dialog box to view detailed information about a charge in the Credit Card Charges grid in Credit Card Reconciliation.

A charge has detail only if it has been entered through an employee expense report or an AP disbursement. Imported charges without a matching employee expense report or AP disbursement item do not have details.

You can also upload supporting documents for a posted expense report charge from this dialog box if you have set up Vision to allow you to upload supporting documents.

Location

To display the dialog box, complete the following steps:

1. From the Vision Navigation menu, click Accounting > Credit Cards > Credit Card Reconciliation.
2. On the Credit Card Reconciliation form, open the Charges tab, and perform one of the following actions in the Credit Card Charges grid:
   • Select a charge in the grid, and then click Details on the grid toolbar.
   • Click the blue, underlined amount or status in the Posted Amount or Transaction Status field for a charge.

Contents

Entered Credit Card Details Grid — Toolbar

Field

Description

Entered Credit Card Details Drop-Down

Click the drop-down arrow on a grid header to complete any of the following actions: To print grid data, click Print. On the Print Preview form, click File > Print to send the grid data to your default printer. To export grid data to an Excel spreadsheet, click Export to Excel. When Microsoft Excel opens, use its features to modify, print, or email the grid data, or to save the spreadsheet file locally. To turn on grouping for a grid, click Enable Grouping. When a field displays with the instruction: "Drag a column header here to group by that column," drag and drop column headers into the field, in the sequence that you want them to display. Not all options are available on all grids.

Entered Credit Card Details Grid — Fields

Field	Description
Transaction ID	This field displays if you import charges for a primary credit card into Vision and you selected Transaction ID to be imported the credit card in Credit Card Configuration. For expense report items, this field displays the transaction ID for a charge that is defined by the credit card company on the credit card statement. For AP disbursement items, this field displays the transaction ID that you entered for the AP disbursement in Transaction Entry when you processed the AP disbursement by credit card instead of check.
Date	This field displays the transaction date. If you import charges from a credit card statement for a primary credit card, this field displays the transaction date that is imported into Vision. It should be the same date that is entered for the employee expense report. If you do not import charges from a credit card statement for a primary credit card, this field displays the transaction date from either the posted expense report or the AP disbursement.
Description	This field displays the description from either the posted expense report or AP disbursement.
Currency	This field displays the currency of the primary credit card.
Amount	This field displays the amount of the charge as defined by the expense report or AP disbursement posting. If you use multiple currencies in Vision, this amount is in the credit card currency.
Transaction Currency	If you use multiple currencies in Vision, this field displays the transaction currency as defined in the expense report or AP disbursement posting.
Transaction Amount	This field displays the amount in the transaction currency as defined at the time of the expense report or AP disbursement posting.
Account	This displays the general ledger account from the expense report or AP disbursement.
Transaction	For expense report items, this displays the employee number for the employee who entered the expense report and the expense report name. For AP disbursement items, this field displays the vendor, invoice number, and invoice date.
Document	If Vision has been configured to allow you to upload supporting documents, click the icon in this field to open the Supporting Document dialog box and view the supporting documents for expense report charges, such as sales receipts, that have been uploaded when the charge was entered on an expense report. This field displays one of the following icons: — This icon with a green check mark indicates that one or more supporting document has been uploaded for the expense report charge. Click the icon to open the Supporting Document dialog box and view any supporting documents for the charge. — This icon with a blue up arrow, indicates that either there are no supporting documents uploaded for the expense report charge or Vision has not been configured to allow you to upload supporting documents. When you click the icon, the Supporting Document dialog box opens and contains no supporting documents, or you receive a message informing you that Vision has not been configured for supporting documents. See your system administrator about configuring Vision for supporting documents.
Status	This field displays only if you are importing charges from a credit card statement into Vision for a primary credit card. This field displays the status of an employee expense report that contains a charge made with a secondary credit card. Possible statuses are: Posted, In Process, Submitted, or Approved.
Project	This field displays the project (work breakdown structure 1) for the charge.
Phase	This field displays the phase (work breakdown structure 2) for the charge.
Task	This field displays the task (work breakdown structure 3) for the charge.

Buttons

Field	Description
OK	Click this button to close the Details dialog box.