Enter and Submit an Absence Request

Use the Absence Request application to submit an absence request for time off from work.

There are two places in Vision where you can enter and submit absence requests—in the Absence Requests application or in the Timesheet application. This topic instructs you how to enter and submit an absence request from the Absence Request application.

If you have security access to employee records other than your own, you can enter and submit an absence request for other employees.

To enter and submit an absence request, complete the following steps:

1. From the Vision Navigation menu, click Time & Expense > Absence Requests.
2. On the toolbar of the Absence Requests form, click New.
3. On the General tab of the Absence Requests form, your name prefills in the Employee field.
   • If the absence request is for you, leave your employee name in the Employee field.
   • If you are entering an absence request for someone other than yourself, click beside the Employee field, and use the Employee lookup to select a different employee.
4. From the drop-down list in the Absence Type field, select the type of absence that you are requesting (vacation, sick leave, and so on). The items in the list are based on the benefit accrual codes that are entered in Configuration > Accounting > Time Analysis that are configured to use absence requests.
5. In the three-month calendar section, click a date that you are requesting to take off. You cannot select dates that are in the past. Select as many dates as you need. Use the scroll-left and scroll-right arrows in the upper left and right corners of the section to bring different months into view. To select multiple adjacent dates in the calendar, left-click and hold as you sweep across the dates in the calendar. Dates that you select are highlighted in blue and automatically display in the Hours Requested grid beside the three-month calendar section. To clear (deselect) a selected date, click the blue-highlighted date in the calendar.
6. In the Hours Requested grid, change the prefilled number of hours in the Hours field as needed for a day. This field prefills with the number from the Hours/Day field on the Personal tab in the Employee Info Center for the employee who is requesting the absence.
7. Enter any appropriate comments in the Comment field.
8. Click the Benefit Hours button if you want to view your hours accrued and taken for vacation, sick leave, and so on (or view them for the person for whom you are requesting the absence).
9. Click the Planned Hours button if you want to see a summary of your planned hours if you are assigned to project plans in the Project Planning application (or see a summary for the person for whom you are requesting the absence).
10. On the toolbar of the Absence Requests form, click Save. After you click Save, the following occur:
    • In the Approval Information section, the Status field prefills with In Progress and the State field prefills with Start.
    • The Submit option on the toolbar is enabled.
11. On the toolbar of the Absence Requests form, click Submit. The absence request is submitted for approval, and the following occur:
    • In the Approval Information section of the Absence Requests form, the Status field prefills with Submitted, the State field prefills with In Approval, and the Step field advances from 0.
    • The Approvals option on the toolbar will be enabled on the toolbar for the employees who are assigned as approvers.