Organization Reporting Overview

Use the Organization Reporting feature to create individual "organizations" in your company.

Similar to profit centers, these separate organizations are business units that incur expenses and/or generate revenue.

For example, if your company is divided into regions and offices, you may create a separate organization for each region and office, and maintain information for each of these segments of your business.

With Organization Reporting, each transaction that you enter in Vision — each labor charge, expense charge, and journal entry — is linked to the organization or organizations responsible for that transaction. With transactions linked to organizations, you can generate financial statements, project reports, and other reports for a single organization, a group of organizations, or all of your firm’s organizations.

You set up the Organization Reporting feature in Configuration > Organization.

General Ledger Postings

When you use Organization Reporting, each project and employee in your database is assigned to an organization. As transactions are processed in your database, Vision updates the appropriate general ledger accounts based on the project and/or employee referenced in the transaction's detail lines.

Organizations are never referenced explicitly in transaction entry, they are always implied by the project and/or employee entered in the transaction file.

All organizations within your firm use the same chart of accounts. Vision uses all transactions processed for each organization's employees and projects to create separate Balance Sheets and Income Statements for each individual organization.

When you run a consolidated Income Statement or Balance sheet, transaction activity for all organizations is reflected in the totals. This makes the impact of using Organization Reporting minimal for your accounting staff. All organizations charge the same general ledger accounts and there are no extra data entry fields created by implementing Organization Reporting.

Example of a Transaction Posting

  • In the Project Info Center, project 200BC02.00 is assigned to organization Boston Architecture.
  • In the Project Info Center, project 200SE05.00 is assigned to organization San Francisco Architecture.
  • A voucher needs to be processed for printing and reproduction costs related to each of these projects.
Project Expense Account Amount
200BC02.00 Account 526.00 $100.00
200SE05.00 Account 526.00 $225.00

After you post your transactions, your organization and corporate "T" accounts display the following data:

Boston Architecture

Expense 526.00 Accounts Payable 210.00
$100.00 $100.00

San Francisco Architecture

Expense 526.00 Accounts Payable 210.00
$225.00 $225.00

Corporate (Consolidated)

Expense 526.00 Accounts Payable 210.00
$100.00
$225.00 $325.00

Names of Organizations

By default, Vision calls your entities "organizations" wherever such a label appears on screens or reports. During installation, you can opt to give them a different name such as profit center, cost center, or business unit.

Related Topics:

  • When to Use Organization Reporting
    Consider using Organization Reporting if your firm includes multiple units that operate independently in certain important respects.
  • Checklist: Deciding How to Set Up Organization Reporting
    When you install Vision Organization Reporting, you must make certain strategic decisions.
  • Organization Reporting Structure
    Organization Reporting allows you to divide your firm into distinct units and then track data separately for each unit.
  • Separate Balance Sheets by Organization
    When you first install Vision, you must decide whether or not you want to maintain the data needed to print a separate Balance Sheet for each organization.
  • Non-Operating Organizations
    All firms have some firm-wide revenue and expenses that are not associated with any organization; for example, professional liability insurance, senior management salaries, or rental income.
  • Organization Labels
    By default, Vision uses the label "organization" wherever your individual business entities appear on screens or reports. During installation, you can change the default "organization" label for your firm. For example, you may want to call your organizations business units.
  • Organization Subcodes
    When you set up Organization Reporting, you must set up separate subcodes for each level in your organization structure. You can then combine the subcodes to create the codes that identify your organizations.
Parent Topic: Concepts Overview