Posting Information Tab of Intercompany Billing

Use this tab to set options specific to posting Intercompany Billing files. Vision displays files names for the active company.

If you enter batch file names on this tab, the file name cannot be the same as that of any archived file. The filename can match the name of an existing file only if the batch file has not been posted and the Replace existing unposted intercompany billing files of same file names option is selected.

The fields on this tab are only available if you first select Final in Run Type on the General tab.

Contents

Field	Description
Post intercompany transactions as they are generated (do not create a transaction file)	Select this option to have Vision post the intercompany transactions immediately, without creating files that you subsequently would have to post in a separate step.
Replace existing unposted intercompany billing files of same file names	Select this option to override existing data entry files created by Intercompany Billing, but not yet posted. Use this option after adjusting data you located when reviewing the Intercompany Billing Detail report. Archived files are never deleted, even when this option is selected.
Transaction Date	Enter or select the detail transaction date for the intercompany billing journal entries. This field is only available if Vision is configured to require that transaction dates fall within the current fiscal year or current fiscal period. The date you enter must meet that requirement. If you use subledgers for intercompany billing, this date is also the default invoice date, but you can change that date on the Invoice Options dialog box as long as the new invoice date falls within the current fiscal year or current fiscal period.
Reclass Intercompany Suspense Batch Name	If you selected the Reclass Intercompany Suspense as Receivable/Payable Only option on the labor and expense tabs of the Intercompany Billing Setup form, Vision generates this file when you run Intercompany Billing. The Reclass Intercompany Suspense Batch file contains a listing of all the reclassifications that Vision performs during Interactive Billing processing. Use this field to edit the default filename, which is of the form: ICBill Reclass date company For example, you might see: ICBill Reclass 04/05/2015 US Example Company A's employee, Bartlett, charges $100.00 of labor to a project owned by Company B. In this case, the Reclass Intercompany Suspense Batch file shows: $100.00 in the Intercompany Suspense account for Company A going to the Intercompany Accounts Receivable account. -$100.00 in the Intercompany Suspense account for Company B going to the Intercompany Accounts Payable account.
Labor Adjustment Batch Name	If you selected the Create Labor Adjustment to Transfer Labor to Originating Company option on the labor and expense tabs of the Intercompany Billing Setup form, Vision generates this labor adjustment file when you run Intercompany Billing. Use this field to edit the default filename, which is of the form: ICBill date company For example, you might see: ICBill 04/05/2015 US
Transfer Cost Journal Entry Batch Name	If you selected the Transfer Cost to Originating Company option on the expense tabs of the Intercompany Billing Setup form, Vision generates this file when you run Intercompany Billing. Use this field to edit the default filename, which is of the form: ICBill Cost date company For example, you might see: ICBill Cost 04/05/2015 US
Journal Entry Batch Name	If you selected the Create Journal Entry option on the labor tabs of the Intercompany Billing Setup form, Vision generates a journal entry file when you run Intercompany Billing. Use this field to edit the default filename, which is of the form: ICBill date company For example, you might see: ICBill 04/05/2015 US Note that the header date used when generating journal entry files for Intercompany Billing is based on the date you run Intercompany Billing.
Journal Entry Tax Batch Name	If you selected the Enable detailed subledgers for Intercompany Billing option on the General tab of Accounting System Setup and set up invoice terms that include tax codes on the Subledger Terms tab of Intercompany Billing Setup, Vision generates intercompany invoices when you run the Intercompany Billing process and also creates a journal entry tax batch file, which contains general ledger entries for the intercompany invoice taxes. Use this field to edit the default filename, which is of the form: ICBill Tax date company For example, you might see: ICBill Tax 04/05/2015 US Once generated, the intercompany invoice file is available for posting in the Transaction Center. If you subsequently select an intercompany invoice in Cash Receipts Transaction Entry, Vision automatically uses the Intercompany accounts receivable account for the cash receipt. Tax code setup always requires a credit account. If tax auditing is enabled, a debit account is also required. Thus, when creating the Journal Entry Tax Batch file, Vision does the following: For the Active company — invoice side: Credits the Tax Credit account in tax setup. Debits either the intercompany accounts receivable account for the tax code, if one was assigned, or the intercompany accounts receivable account specified in the Accounting Company Settings form. For the company being billed — voucher side: Credits the Intercompany Accounts Payable account. Debits either the debit account for the tax code, if the correct tax code has been specified for intercompany vouchers, or the tax expense account specified on the Subledger Terms tab of Intercompany Billing Setup.
Invoice Subledger Batch Name	If you selected the Enable detailed subledgers for Intercompany Billing option on the General tab of Accounting System Setup and set up invoice terms on the Subledger Terms tab of Intercompany Billing Setup, Vision generates intercompany invoices when you run the Intercompany Billing process. Use this field to edit the default filename, which is of the form: ICBill Invoice date company For example, you might see: ICBill Invoice 04/05/2015 US Once generated, the intercompany invoice file is available for posting in the Transaction Center. If you subsequently select an intercompany invoice in Cash Receipts Transaction Entry, Vision automatically uses the Intercompany accounts receivable account for the cash receipt.
Voucher Subledger Batch Name	If you selected the Enable detailed subledgers for Intercompany Billing option on the General tab of Accounting System Setup and set up vendor information on the Subledger Vendors tab of Intercompany Billing Setup, Vision generates intercompany accounts payable vouchers when you run the Intercompany Billing process. Use this field to edit the default filename, which is of the form: ICBill Voucher date company For example, you might see: ICBill Voucher 04/05/2015 US Once generated, the intercompany accounts payable voucher file is available for posting in the Transaction Center.