AP Invoice Approvals Overview
In AP Invoice Approvals, you upload accounts payable invoices that you receive from vendors into Vision, submit the invoices for approval, and approve or reject the invoices.
Vision can also generate an AP voucher automatically when you final approval an AP invoice in AP Invoice Approvals if you have configured an approval workflow for AP invoices to do this.
Approving an AP Invoice
After you upload an AP invoice and save the record in AP Invoice Approvals, you click the Submit option on the toolbar of the AP Invoice Approvals form. This starts the approval process using the approval workflow that is specified for AP invoices in Approval Workflows Configuration.
If you are an assigned approver for the current approval step, the toolbar on the AP Invoice Approvals form displays an Approvals option. Use the options on the Approvals drop-down menu to take actions for an approval step, such as approving, rejecting, reassigning, and so on.
Alerts
Alerts can be set up to notify approvers and others when AP invoice records are ready for their review, the due date for an approval step is near, a record has been rejected or approved, and so on.
Viewing the Progress of AP Invoices Being Approved
- On the AP Invoice Approvals lookup (in the Search field)
- In the Status, State, and Step fields on the General tab
- On the Progress tab
Assigning a Delegate to Perform Your Approval Assignments in Your Absence
If you normally approve AP invoices, you can temporarily assign another person to perform approval duties in your absence. You assign delegates on the General tab of User Options, which you access from Vision's main toolbar.
Configuration
The approval process for AP invoices is based on an approval workflow that you set up and configure specifically for AP invoices.
- Steps in the approval process for AP invoices.
- Approvers assigned to each step.
- Notification alerts to send and actions to process for each step to keep the approval process on schedule.
Goal | Location |
---|---|
Create and configure approval workflows for AP invoices. You can create simple or complex, multi-tiered, conditional steps for approval workflows. | |
Specify approver roles at the organization level. | |
Turn on approvals for AP invoices and specify the approval workflow that the AP invoice approval process will use. | Accounts Payable tab in |
If You Do Not Use an Approval Workflow for AP Invoices
If you do not use an approval workflow for AP invoices (set up in
), you cannot use the AP Invoice Approvals application.