Checklist: Setting Up Inventory

Before you use Inventory, you must enable and configure the Inventory application. If you are new to Inventory, you may find it helpful to review a checklist of the setup steps.

Step	Description
1	In Configuration > Security > Roles, make sure that you are fully permitted to use both Configuration > Purchasing and Inventory and Info Center > Units.
2	Create an inventory common project in Info Center > Projects. If you use the Multicompany feature, create an inventory common project in each company. The project can be the same project for all companies, if the project is available to all companies.
3	For each item category, set up an inventory account in Info Center > Accounts > Chart of Accounts.
4	Enable the Inventory application at the company level.
	From the Vision Navigation menu, select Configuration > Purchasing and Inventory > Company Settings. On the Inventory tab: Select the Enable Inventory option. In the Locations grid, click Insert and add a minimum of one Location.  Select it from the drop-down list in the Defaults/Location field. Make sure that the Approvers grid has your name, and that your name has the Add Inv Item option selected. Click in the Inventory Common field and select the inventory common project from the project lookup list. Select the other options as needed, referring to the Vision online help for information. On the Item Categories Tab, for each category, click and select the inventory account from the account lookup list. Click Save. On the General tab, look at the option settings and change them as needed. Click Save. Click Print to create a report of the settings you specified on each tab.
5	Make Inventory active at the system level:
	From the Vision Navigation menu, select Configuration > Purchasing and Inventory > System Settings. Complete the grids on the Inventory tab and click Save. Click Print to create a report of the settings you specified on each tab.
6	Add or designate inventory items.
	From the Vision Navigation menu, select Configuration > Purchasing and Inventory > Items Master. Click Search and select the item record(s) from the lookup list. On the Inventory tab, select the Inventory Item option to mark an item as an inventory item. For each inventory item you are defining, enter data in all of the fields on this tab for each inventory item. From the menu toolbar, select New > New Item to add new items as needed. On the Inventory tab, select the Inventory Item option as needed to mark an item as an inventory item.
7	Link each item to a unit table.
	From the Vision Navigation menu, select Info Center Units. To enable the form, click Search and select the unit table to use. To create a unit from an inventory item, click New > Create Unit from Item. Select the inventory item from the lookup list. On the Unit dialog box, review the information and modify it as needed, then click OK. To relate an inventory item to an existing unit record, select the record, then click Edit to display the Unit dialog box. Click in the Item field and select the inventory item from the lookup list.
8	Change each inventory item's quantity and cost to align with your firm's historical data.
	From the Vision Navigation menu, select Inventory > Inventory Transactions > Quantity Adjustments. Enter data for the Quantity on Hand and Average Actual Cost for each inventory item.