Field | Description |
Insert
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Click this option to add a new line item to the credit memo. A new blank row is inserted below the current row.
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Copy
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Click this option to add a new line item to the credit memo by copying an existing line item in the grid.
To select a line item to copy, click anywhere in its row and then click
Copy. The copied line item is placed below the line item that it was created from. Modify the entries for copied line item as needed.
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Delete
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To delete a credit memo line item in the grid, select the line item (row) and then click this option.
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Invoice Section
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This column prefills with the invoice section name, such as Fee, Labor, or Expense, from the original invoice for the line item. The invoice section name determines where the credit amount displays on the credit memo.
When a row in this grid prefills from the original invoice, you should not change the section name if an amount is associated with that section. Doing this can cause the amount to be posted to an incorrect general ledger account.
When you insert a new row in the grid to add a new item to the credit memo, select the invoice section for the item.
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Tax Code
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For line items that are tax amounts, this column prefills with the tax code from the original invoice. When you enter a negative amount in the
Amount column for a tax code, the tax basis is calculated automatically and prefills in the
Tax Basis field in this grid.
This column displays only if you use the Tax Auditing feature, which you turn on via the Tax Auditing tab in Accounting Company Settings.
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Account
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This column prefills with the revenue account from the original invoice. You can select a different account from the drop-down list. This is the revenue account to which the credit memo line item will be applied.
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Amount
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Enter the amount for the credit memo line item. The amount that you enter cannot be more than the invoice balance amount. Enter a negative amount for credit memos.
If you selected
Yes on the dialog box that displayed before the Invoice Credit dialog box opened, which asked "Do you want default credit amounts equal to the original invoice amounts?," the
Amount column prefills with a value that is opposite of what was on the original invoice. For example, if the original invoice amount is $500, the
Amount column prefills with -$500. You can enter a different amount.
If you selected
No on the dialog box that asked "Do you want default credit amounts equal to the original invoice amounts?," this column does not prefill with a value.
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Retainage
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Enter any retainage for a credit memo as a positive number.
If you selected
Yes on the dialog box that displayed before the Invoice Credit dialog box opened, which asked "Do you want default credit amounts equal to the original invoice amounts?," this column prefills with a positive retainage amount. This is the retainage amount that was applied to the original invoice (for the invoice section entered for the line item), but it is positive amount rather than a negative amount. You can change this amount.
If you selected
No on the dialog box that asked "Do you want default credit amounts equal to the original invoice amounts?," this column does not prefill with a retainage value.
This column displays only if the
Enable Retainage check box is selected on the General tab of Accounting System Settings.
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Tax Basis
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When you enter a credit amount (negative amount) in the
Amount column for a tax code, the tax basis is calculated automatically and prefills in the
Tax Basis column on this dialog box.
This column displays only if you use the Tax Auditing feature, which you turn on via the Tax Auditing tab in Accounting Company Settings.
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Retainer
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Select this check box to indicate that the amount for this line item must be treated as a retainer for the project and invoice.
This check box applies only if the credit item that is entered in a row has
Add-on selected in the
Invoice Section column. This option is available if the
Enable Retainers check box is selected on the General tab of Accounting System Settings Configuration.
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Project
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This field displays the name of the project that applies to the credit memo.
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Phase
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This field displays the phase number that applies to the credit memo.
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Task
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This field displays the task number that applies to the credit memo.
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Client
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This field displays the name of the billing client from the original invoice.
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Account
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This field displays the general ledger revenue account number associated with the invoice row.
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Currency
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If you use the Multicurrency feature, this field displays the currency for the credit memo.
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Exchange Override
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If you use the Multicurrency feature, this field displays the currency exchange override information for the credit memo. Use the
Currency button to enter exchange override information.
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Invoice Totals
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This field displays the total amount of the entire credit memo. Vision adds all the individual sections and page totals and displays the total for the entire credit memo.
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Retainage Totals
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This displays the total retainage entered for this credit memo.
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OK
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When you click
OK, one of the following dialog boxes displays based on whether or not you are allowed to change invoice numbers. (The setting that controls this is the
Allow Changes to Next Invoice Number check box on the General tab in Billing setup.)
- Assign Invoice dialog box — This displays if you are allowed to change the invoice number. Select the next automatically assigned invoice number or enter a different number for the credit memo.
- A dialog box displays if you are not allowed to change the invoice number. Click
OK to assign the next available invoice number. You can also click
Cancel to return to the previous window without assigning the next available invoice number.
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Cancel
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Click this option to close the Invoice Credit dialog box and return to the Invoices on File dialog box without creating a credit memo.
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Help
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Click this option to open the field-level help topic for this dialog box.
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