Change Revenue Generation to Track Multiple Unbilled Accounts

If you currently track one unbilled services and one uninvoiced revenue account, you can switch and use revenue categories to track multiple accounts.

To track multiple unbilled accounts, complete the following steps:

1. From the Vision Navigation menu, click Configuration > Accounting > Company Settings.
2. On the Revenue tab of the Accounting Company Settings form, select the Enable tracking for this many revenue categories check box, and enter the number of accounts to track.
3. For each revenue category, select a general ledger account in the Unbilled Services field and the Uninvoiced Revenue field.
4. Save these settings. The following changes occur in Vision:

   • On the User Defined Revenue form in Configuration > Accounting > User Defined Revenue, only the N – No Revenue Recognition revenue method displays in the Standard Methods grid.

     The standard revenue methods display in the User Defined Methods grid with all user-defined methods that you created before you turned on the revenue categories feature.

     Labor, the first revenue category from Accounting Company Settings is assigned to all of the revenue methods in the User Defined Methods grid.

     You can delete any revenue method that is not currently associated with a project, except revenue method Method N.

   • On the Budget & Revenue tab of the Project Info Center, the Revenue Methods field is disabled. The Revenue Categories section displays a field for each revenue category that you now track.

     The revenue method that was previously entered in the Revenue Method field (and is now assigned the Labor revenue category) prefills in the first field (Labor) in the Revenue Categories section. The other revenue category fields prefill with N - No Revenue Recognition.

5. On the User Defined Revenue form, create a user-defined revenue method for each revenue category.
6. In the Revenue Categories section of the Budget & Revenue tab in the Project Info Center, select the revenue method for each revenue category.

   Use the Search and Replace utility to update the revenue method for more than one project at the same time.

7. On the Invoice Mapping Accounts tab in Configuration > Accounting > Accounts Receivable, select a revenue category for each billed revenue account.
8. If necessary, you can modify the revenue category labels on the Labels tab in Configuration General System Settings.

After you enable revenue categories, if you map your revenue accounts to the appropriate revenue categories and run revenue generation before you set up user-defined revenue formulas and assign them to projects in the Project Info Center, Revenue Generation calculates revenue the same as it did before you enabled the Revenue Category feature.